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_**ROLE PROFILE **_
Role title in English/
- **Superintendent I, Payroll Administration **_
- **Désignation du rôLe en anglais**_
**Role title in French/**:
- Superintendant I, Administration de la Paie_
- **Désignation du rôLe en français**_
**Recommended Role Title**
**Theme of**
**REM Channel match**
**work**
**GENERAL INFORMATION / **_**RENSEIGNEMENTS GÉNÉRAUX**_
**Company/ Department/**
Kamoa Copper Finance
**Société **_**Service**_
**Location/Site**
Kolwezi, DRC
**Core or Support function** Support
- **Lieu / Site**_
**Head of **Executive, Finance (to be
**Direct Supervisor / Line**
**Department **Executive, Finance confirmed)
**Manager Role Title**
**Role Title **Consultant, Payroll
**ORGANOGRAM**
Executive, Finance
Consultant, Payroll Kamoa Copper
Management
Ivanhoe Mines
Superintendent I, Payroll
Administration
**ROLE PURPOSE**
To conduct Payroll administration for expatriate employees and to ensure accuracy of Payroll-related information of expatriate employees and potential recruits. The incumbent liaises between Kamoa and Ivanhoe Payroll to ensure accuracy of Payroll reporting, adherence to DRC legislation regarding Kamoa and Ivanhoe policies and procedures impacting Payroll, for all Kamoa employees (Congolese and expatriate).
**Work of the Role Description of Output / KPA Measure / KPI**
**(KPA)**
- **Conduct an internal audit on all expatriate recruit/employee information that has implications for **_ _**Policy, standards **_
Process: To ensure _Payroll _**and SOPs **_
accuracy of Payroll _**adhered to **_
information and **o Ensure all Kamoa and Ivanhoe policies and procedures with Payroll implications, are followed at all times ** _Process _
**compliance with DRC **o Quality check all HR-related employee documentation (e.g. draft contract; promotions; termination _improvements _
**legislation, and **documentation; requests to employ specific individuals (RESIs)) to ensure accuracy, compliance with _**Compliance **_
Kamoa and Ivanhoe **legislative, Kamoa and Ivanhoe requirements ** _Zero penalties / _
**Payroll-related **o Ensure potential recruits submit all necessary documentation prior to commencement of employment _fines _
**policies and **(e.g. proof of bank account; proof of identification) _**Accurate and **_
procedures **o Ensure leave days and bonuses or incentives claimed were preapproved according to policy and **_**timeous reporting **_ **delegation of authority ** _Quality standards _
- Conduct random spot checks on timesheets and clocking sheets to ensure accuracy; recalculate _achieved _ attendance information as needed _**External audit information**_
- **Compile Payroll reports as input into Kamoa reporting (expatriate and Congolese) **_ _accurately and timeously provided _ o Compile monthly headcount reports (including absenteeism and demographic percentages: ages, local _**Accurate **_ **vs expatriate, male vs female) for submission to Line Manager and then to internal stakeholders (IT, **_**reconciliations**_
Accommodation, HR, CFOs, Transformation, Travel) _**SAGE compliant **_ **o Report monthly cost of increases and of payroll (inhouse vs contract; expatriate vs local) to Line Manager **_**with updated **_ **then to Finance as input into consolidated internal and external shareholder reports **_**policies and **_ **o Compile monthly promotion reports of changes in promotions since last payroll and submit to Line **_**procedures**_
Manager and then to CFOs _**Filing and **_ **o Compile quarterly external audit pack and respond timeously to external auditors’ requests for information **_**documentation secure,**_
- **Assist in annual salary benchmarking (expatriate and Congolese) **_ _confidential and up to date_
- Submit data and information requested to external salary benchmark consultancy
- Conduct preliminary analysis on benchmarking reports for submission to Line Manager
- **Conduct month-end Payroll accounting **_
- Complete Payroll journals and conduct reconciliations on a monthly basis
**Work of the Role Description of Output / KPA Measure / KPI**
**(KPA)**
- **Assist in compilation of annual labour budgets **_ o Receive all labour plans from HR and Heads of Departments and collate information o Cross-check information received for accuracy o Compile draft labour budget based on collated labour plan and submit to Line Manager
- **Ensure implementation of Payroll system (SAGE) optimisation **_ o Ensure any changes to policies or procedures, Collective bargaining agreement and legislation, are integrated into SAGE o Provide all necessary information (within confidentiality limits) to SAGE experts for changes to be implemented
- **Implement and maintain a manual and virtual filing and archiving system **_ o Set up a manual and virtual filing and document control system o Ensure access to the system is strictly confidential and secure o Attach necessary documentation on SAGE
- Provide consulting support and services, by understanding
