Office Manager

_**About G-Yachts**:_
- G-Yachts is a global leader in luxury yachting, offering bespoke services in yacht management, sales, charter, and consultancy to a high-profile international clientele. Based in Monaco, the company is renowned for its expertise, exclusive network, and unwavering commitment to excellence._
- We are seeking a talented Office Manager with extensive experience to assist the Director and ensure seamless coordination of daily operations in a fast-paced and dynamic environment._

**Main Responsibilities**:
**Support the Director**:

- Provide high-level executive support by organizing and prioritizing schedules, meetings, and communications.

**Operational Management**:

- Ensure consistent and smooth implementation of daily operational procedures.

**Strategic Contribution**:

- Assist in strategic business planning and analysis for key projects.

**Administrative Duties**:
**Communication Facilitation**:

- Communicate with the Director to determine daily priorities for ongoing projects.
- Help facilitate clear and consistent communication between departments and with external stakeholders.
- Write and deliver progress reports to the Director.

**Client and Employee Relations**:

- Foster and maintain positive client relationships, ensuring a personalized and high-standard experience.
- Liaise with clients and employees to ensure satisfaction and resolve concerns effectively.

**Calendar and Scheduling**:

- Maintain calendars and schedule meetings, calls, and events while ensuring efficiency.

**Documentation and Compliance**:

- Prepare, organize, and file office documents.
- Ensure all work complies with regulatory standards.

**Event Management**:

- Organize high-profile client and partner events, ensuring flawless execution.

**Representation**:

- Interact with the public and represent G-Yachts in a professional and polished manner.

**Special Projects**:

- Lead and complete assigned side projects.

**Meeting Coordination**:

- Take notes and minutes during relevant departmental meetings.

**Operational Innovation**:

- Implement new procedures or operational changes to improve efficiency.

**Profile Sought**:
**Experience**:

- At least 3 years of experience in a similar position, ideally in a high-end or international environment.
- Proven track record in managing complex schedules and strategic projects.

**Languages**:

- Native English speaker with excellent verbal and written skills.
- Fluent in French, with strong comprehension and communication abilities.

**Technical Skills**:

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM tools.
- Knowledge of social media platforms and digital tools is an advantage.

**Key Attributes**:

- Highly organized and able to manage multiple priorities simultaneously.
- Excellent interpersonal skills, with the ability to adapt to diverse personalities and situations.
- Strong problem-solving skills and the ability to propose innovative solutions.
- Discretion and tact in handling confidential information.
- Diplomacy and persuasiveness, with the ability to communicate arguments clearly and convincingly.

**Other Requirements**:

- Valid driver’s license.
- Residence in or ability to commute daily to Monaco (remote work is not an option).

**Job Type**: Permanent

Pay: 42,000.00€ per year

**Education**:

- Associate (required)

**Experience**:

- Assistant of Direction: 3 years (required)

**Language**:

- English (required)

Work Location: In person

Expected Start Date: 03/02/2025