Global Business Control Professional

CEVA Logistics is one of the leading logistics companies globally, with over 1,500 facilities in more than 170 countries offering a complete range of contract logistics, freight forwarding, transportation and distribution management services. It offers supply chain support, along with logistics consultation, industry specific customization, global level freight management and system implementation. At CEVA, we put people first and we strive for better ways in everything we do; our culture is embodied by Boldness, Imagination, Exemplary and Excellence. With these values at the core of our business, our workplace employs 110,000 diverse, cohesive team members who hold each other accountable and encourage each other to create a safe, and inclusive work environment. In support of the Global Infra Finance & Procurement support lead, to deliver the following for IT Infra function. **Purchase Orders**: **Reviewing purchase requisitions submitted by Infra Teams**: Ensuring the PO includes all necessary details (vendor information, item descriptions, quantities, prices, delivery timelines, and terms). **Validate requests against Infra Budget**: Checking if the requested purchase aligns with the Infra budget. Creation/Generating of PO in web3 or other tools, Monitoring/Tracking the approval process to ensure timely authorisation including helping to address any questions/concerns raised during the approval stage Making sure requestors have copies of the PO for storing and record keeping purposes **PO Receipting process**: Collaborating with the PO requestor to confirm that goods or services match t he PO specifications / Resolving discrepancies between the PO, delivery note, and invoice (e.g., wrong quantities or pricing errors). **Internal Audits**: helping to reconcile PO records with budgets etc as required Budget Management (Assisting the lead in following areas) Preparation of Global IT Infra Budgets Monitoring Infra Actuals vs Budget Preparing monthly, quarterly, and annual financial reports. Assisting in financial audits within Infra perimeter **Project Support**: Assisting with financial aspects of special projects - as required Helping cost analyses and forecasts for projects - as required Procurement/Contract/Vendor Support Assisting in vendor onboarding, including collecting and verifying necessary documentation (e.g., tax certificates, bank details) as per CIOO direction Assisting in purchasing and procurement processes. Assisting in managing IT vendor contracts, tracking renewal dates, and ensuring compliance with contract terms. **5. Invoice Processing and Vendor Management**: Managing the receipt, review, and processing of invoices from IT vendors, ensuring accuracy and timely payment. Reconciling IT financial records and vendor statements to ensure accuracy as required 6. Cloud FinOps **Cloud Cost Reporting**: Creating detailed and regular reports on cloud spending, highlighting trends, variances against budget, and key performance indicators (KPIs) specific to cloud cost efficiency (e.g., cost per user, cost per transaction, idle resource cost) as required **Cloud Budgeting, Forecasting, and Financial Planning**: Utilizing historical data, usage trends, and input from Cloud Team to forecast future cloud costs more accurately. **Enhancing Cost Visibility and Allocation for Cloud Services**: understanding cloud billing and allocating costs to specific projects, teams, or products as per agreed recharging model 7. IT Infra Service Catalogue/Recharging Model Performing the calculations to determine the amounts to be recharged to each CoE Preparing internal "invoices," or detailed reports that clearly show the allocated costs and the basis for their calculation. Ensuring these recharges are processed correctly in the financial systems (as agreed with IT Finance) Communicating the recharging model and individual charges clearly to business units / CoEs Addressing queries and resolving any disputes related to the allocated costs. **Review and Refinement**: Regularly reviewing and refining the allocation methodologies to ensure they remain fair, accurate, and aligned with business changes and IT service evolution. 8. Financial Reporting **Preparing monthly, quarterly, and annual financial reports**: General reporting, providing insights to support Infra finance and budget control. Assisting in financial audits. Providing financial data to management for decision-making. **9. Coordination with other Internal Teams**: Acting as POC and key liaison between the Global IT Infra and **IT Finance Team**: to ensure smooth financial operations and reporting. **CIOO (Procurement & PMO)**: for yearly budget preparation/control and reporting Other teams as required from time to time as required. **10. Continuous Improvement**: Streamlining financial processes within Infra for efficiency - as directed by CIOO and Central IT Finance Staying updated on CEVA financial best practices to support Global Infra finance control i