Facilities Coordinator

JLL supports the Whole You, personally and professionally.
Facilities Coordinator - Real Estate Management Services
**Location**: Paris, France
**Department**: Real Estate Management Services
**Employment Type**: Full-time
Position Overview
Key Responsibilities
Vendor Management & Facilities OperationsManage and coordinate multiple facility service vendors (cleaning, security, maintenance, catering, etc.)
Develop and maintain vendor relationships, ensuring SLA compliance and performance standards
Oversee contract negotiations, renewals, and vendor performance evaluations
Coordinate preventive and reactive maintenance programs
Ensure health, safety, and environmental compliance across all facilities
Daily Site OperationsSupervise day-to-day facility operations and provide on-site presence
Respond to urgent facility issues and coordinate emergency response procedures
Manage space planning, moves, adds, and changes (MAC) requests
Oversee building systems monitoring and maintenance schedules
Ensure optimal building performance and occupant comfort
Financial ManagementPrepare and manage annual facility budgets and forecasts
Process and approve vendor invoices, ensuring accuracy and budget compliance
Track and report on facility costs, identifying cost optimization opportunities
Prepare monthly financial reports and variance analyses
Support budget planning processes and capital expenditure requests
People ManagementLead and develop a small team of facility support staff
Conduct performance reviews and provide ongoing coaching
Coordinate training programs and professional development initiatives
Foster a collaborative team environment focused on client service excellence
Service Optimization & Client RelationsContinuously assess and improve facility service delivery
Implement best practices and innovative solutions to enhance operational efficiency
Maintain regular communication with clients regarding facility performance
Conduct client satisfaction surveys and implement improvement plans
Support transition activities and change management initiatives
Required Qualifications
ExperienceMinimum 5 years of experience in corporate real estate services or facility management
Proven track record in vendor management and contract administration
Experience in financial management, budgeting, and cost control within facilities
Demonstrated people management and team leadership experience
Previous involvement in account transitions or change management preferred
Technical SkillsStrong knowledge of building systems (HVAC, electrical, plumbing, security)
Proficiency in CAFM (Computer Aided Facility Management) systems
Advanced Microsoft Office Suite skills, particularly Excel for financial analysis
Understanding of health and safety regulations in France
Knowledge of sustainable building practices and energy management
Language RequirementsFluent in French (native or professional level)
Strong English communication skills (written and verbal)
Additional European languages are an advantage
Personal AttributesStrong analytical and problem-solving capabilities
Excellent communication and interpersonal skills
Client-focused mindset with attention to detail
Ability to work under pressure and manage multiple priorities
Adaptability and flexibility during transition periods
EducationBachelor's degree in Facility Management, Real Estate, Business Administration, or related field
Professional certifications (IFMA, RICS, or equivalent) preferred
Relevant technical qualifications in building services are advantageous
What We OfferCompetitive salary and comprehensive benefits package
Opportunity to work with a leading global real estate services firm
Professional development and career advancement opportunities
Dynamic work environment with international exposure
Performance-based incentives and recognition programs
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizat