Executive Assistant

**About Astellas**:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.

We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.

We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.

Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.

We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.

Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.

**The Opportunity**:
As Executive Assistant, you will be responsible for working closely to the General Manager of Astellas France, coordinating complex schedules, preparing reports, managing meetings, and handling a variety of administrative tasks for a dynamic and fast-paced area.

In this position you will put in practice your excellent communication skills, and expertise in management of confidential information ensuring sensitive data is handled with the utmost discretion in compliance with Astellas policy and relevant regulations.

**Hybrid Working**:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.

**Key Responsibilities**:

- Manage the General Manager’s schedule, including setting up meetings and travel arrangements.
- Organize and prepare documents and presentations for meetings, taking minutes and follow up on action items.
- Manage sensitive and confidential information, ensuring discretion and compliance.
- Support in the coordination of executive committee activities in a very dynamic environment.
- Assist the General Manager with a range of key tasks, requiring attention to detail and coordination with other areas.

**Essential Knowledge & Experience**:

- Proven experience as a Personal Assistant or Executive Assistant, ideally supporting senior executives or managers.
- Excellent organizational and time management abilities, with a proven track record of managing multiple tasks and prioritizing workloads.
- Experience in handling confidential information with professionalism and discretion.
- Strong interpersonal skills, capable of building positive relationships with different stakeholders at all levels.
- Fluent in English and French.

**Preferred Knowledge/Experience/Qualifications**:

- Strong written and verbal communication skills, with the ability to communicate effectively at all levels of the organization.
- Strong skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially PowerPoint.

**Education/Qualifications**:

- Bac + 2, Bachelor’s degree or equivalent.

**Additional information**:

- This is a permanent full-time position.
- Location: This position is based in Levallois-Perret, France.

**We offer**:

- A challenging and diversified job in an international setting
- Opportunity and support for continuous development
- Inspiring work climate

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

**Job Types**: Full-time, Permanent

Work Location: Hybrid remote in 92300 Levallois-Perret