Executive Assistant

il y a 2 jours

Paris, France Chubb Temps plein

**Role purpose**:
The Executive Assistant (EA) will serve as a crucial partner to the Division President, ensuring seamless management of daily operations while facilitating strategic initiatives across the CEMENA (Continental Europe Middle East North Africa) division.

This role requires a highly organized, detail-oriented individual with strong business acumen, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment.

**Key Responsibilities**:

- **Executive Support**:

- Provide comprehensive administrative support to the Division President, including managing the calendar and scheduling meetings and events.
- Prepare and organize documents, reports, presentations, and materials for meetings and conferences.
- Act as the first point of contact for internal and external stakeholders, demonstrating professionalism and discretion.
- **Project Management**:

- Assist in the planning, execution, and monitoring of strategic initiatives and projects within the division.
- Liaise with cross-functional teams to gather information, track progress, and report on project milestones.
- **Business Analysis**:

- Conduct research and analyze data to provide insights that support decision-making and strategic planning.
- Prepare reports and summaries that distill complex information into actionable recommendations for the Division President.
- **Communication and Coordination**:

- Serve as a liaison between the Division President and other departments, facilitating smooth communication and collaboration.
- **Event Management**:

- Organize and coordinate executive meetings, team-building activities, and divisional events, ensuring all logistics are managed effectively.
- Capture meeting minutes and follow up on action items to ensure accountability.
- **Financial Administration**:

- Assist in budget preparation and expense management, tracking departmental spending, and processing invoices as necessary.
- Prepare financial summaries and reports as requested by the Division President.
- **Confidentiality and Compliance**:

- Handle sensitive information with professionalism and maintain confidentiality at all times.
- Ensure compliance with company policies and procedures in all administrative functions.

**Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- A minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within a corporate or business environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software.
- Exceptional organizational skills and attention to detail.
- Strong interpersonal and communication skills, with the ability to build relationships at all levels.
- Proven ability to manage multiple projects and priorities in a fast-paced environment.
- A proactive approach with a strong sense of initiative and problem-solving skills.
- Understanding of business operations and financial processes is preferred.
- Fluency in English is required; proficiency in additional languages relevant to the CEMENA region is a plus.

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