Facilities Coordinator

**What you'll do**:
We are looking for a **Facilities Coordinator** to join the **Facilities** team in Levallois-Perret, reporting directly to our Facilities Director.

The **Facilities team** at Doctolib operates as a dedicated unit within the Finance department, managing the operational aspects that keep our buildings running smoothly - from coordinating maintenance services and managing travel operations to overseeing our car fleet management.

As a **Facilities Coordinator**, you'll serve as the operational orchestrator ensuring seamless day-to-day operations. In this role, you'll directly impact the operational efficiency of all Doctolibers by being their primary point of contact for facilities and travel needs.

**Success in your first 6+ months** will be measured by your ability to streamline ticketing processes, optimize service delivery across all three operational areas, and establish strong collaborative relationships with both internal teams and external service providers while maintaining the high service standards our colleagues expect.

Your responsibilities include but are not limited to:

- **Facilities Coordination (France)**: Manage Facilities ticketing for Doctolibers and serve as liaison with maintenance teams (SPIE) with support from local Workplace Services Leads
- **Travel Administration**: Manager Travel ticketing for Doctolibers, administer the Egencia platform and optimise our travel policy
- **Car Fleet OPerations**: Serve as internal liaison point for daily operations with our outsourced car fleet management company (Traxall)
- Be the direct contact for all Doctolibers regarding their travel and facilities needs, while ensuring a high level of service and communication
- Collaborate closely with workplace, real estate teams and external partners

**Who you are**:
Before you read on — if you don't have the exact profile described below, but you feel this job description matches your skill set, we still encourage you to apply.

You could be our next team mate if you:

- You are fluent in **French and English** for exchanges with our international team members
- You have excellent **communication** skills and a strong **service-oriented mindset**:

- You are able to **collaborate and engage with diverse teams cross-functionally**, acting as a true orchestrator with an operational approach
- You have a keen sense of **schedule and deadline management**:

- You can quickly master **digital management tools**, such as Jira, Egencia, SAP

**What we offer**
- Free health insurance for you and your children
- Parent Care Program: receive one additional month of leave on top of the legal parental leave
- Free mental health and coaching services through our partner Moka.care
- For caregivers and workers with disabilities, a package including an adaptation of the remote policy, extra days off for medical reasons, and psychological support
- Work from EU countries and the UK for up to 10 days per year, thanks to our flexibility days policy
- Work Council subsidy to refund part of sport club membership or creative class
- Up to 14 days of RTT
- A subsidy from the work council to refund part of the membership to a sport club or a creative class
- Lunch voucher with Swile card
- Reimbursement of public transportation or company car (only for Field Sales)
- Relocation support for international mobilities

**The interview process**:

- Phone Interview with Recruiter (30 min)
- Virtual Interview with Hiring Manager (60 min)
- Onsite interview/business case with a Workplace team member
- At least one reference check

**Job details**:

- Permanent position
- Full Time
- Workplace: Levallois-Perret (France)
- Onsite (no home office for this role), with occasional travels to other regions in France
- Start date: as soon as possible
- Remuneration : fix + bonus on objectives (according to your profile)
- Join us in building the healthcare we all dream of_