Executive Assistant/ Assistant de Direction

il y a 1 semaine

BoulogneBillancourt, France Ipsen Pharma (SAS) Temps plein

Ipsen is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care.

We aim to make a sustainable difference by significantly improving patients’ health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences and Rare Diseases.

The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people’s lives.

We offer employees a wealth of fulfilling challenges & growth opportunities, and the chance to contribute within a fast-moving organisation, an organisation that is genuinely game-changing.

The **Executive Assistant** (EA) is reporting to**the **Head of**Patient Affairs and Data and Insights Generation**. Support their Leadership Teams.**This role has responsibility for all logístical and administrative functions to ensure a professional interface, seamless communication, and optimal coordination of activities on their behalf.

**Essential Functions**Main Responsibilities**:

- Effectively manage administrative requirements and administration support
- Manage travel, calendar and visitor logistics (including itineraries).
- Review and gain approval for expenses.
- Set up New Suppliers and Requisitions on behalf of the team
- Arrange travel (including flights, hotels, etc) using current booking system according to policies.
- Support SVP Global Medical Affairs agendas, ensuring optimisation and prioritisation of time.
- Effective higher management of diaries and meeting schedules, co-ordination, leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
- Co-ordination with administrative support staff across the team
- Support preparation of project documents and reports.
- Attend leadership meetings, as required, as part of the leadership team.
- Support logistics for meetings and events, including off-site days.

In order to be considered for this role you must have a **strong experience as an Executive Assistant**supporting Executive Director levels.**Project Management experience is required**; Planning, organising and prioritisation skills coupled with tact, diplomacy and discretion is needed.

**French and English fluency is required.**

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