Executive Assistant
il y a 3 jours
Reporting to the CEO, the Executive Assistant will provide high-level administrative and business support to ensure he can efficiently accomplish key tasks and A2MAC1 initiatives.
He/She will keep the executive’s communications organized so the CEO can easily access the most important information without having to sort through low-priority items.
**Manage the **CEO**agenda** in a proactive and efficient manner :*
- Act as a partner to the CEO by identifying priorities to him
- Working closely with both shareholders and the leadership team by providing support with ad-hoc requests
- Take care of an extremely active calendar of appointments: schedule meetings, book meeting rooms or external venues;
- Be the focal point of contact on behalf and filter requests for information, identify issues that need immediate attention and manage conflicting priorities, alerting the CEO when necessary
**Preparing all information documents related to the meeting to be sent to and from the attendees on time**:
- Ensure presentations or other documents needed for meetings are prepared in advance and to a high standard
- Organize international high quality videocalls ensure that all systems are well settled and support the participants if needed;
- Completing a broad variety of administrative and organizational tasks
**Supervise CEO travels’ worldwide**:
- Communicate with the regions key stakeholders
- Organize agenda, flights, hotel booking, transfers
- Executive support for the CEO including expense claims
**Assist with ad-hoc tasks as requested by the CEO**
**Requirements**:
Skills & Abilities
- Highly adaptable and resilient
- Proactive, flexible and problem-solving attitude
- Exceptional interpersonal, communication and time management skills
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Comfortable in working in an extremely fast-paced, ever-changing and international environment
- High level of discretion and confidentiality
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