Executive Admin

Microsoft is on a mission to empower every person and every organization on the planet to achieve more. This mission is ambitious and at the core of what our customers and employees care deeply about. We have unique capability in harmonizing the needs of both individuals and organizations. We deeply care about taking our ideals and vision global and making a difference in lives and organizations in all corners of the planet.

We are always learning. Insatiably curious. We lean into uncertainty, take risks, and learn quickly from our mistakes. We build on each other’s ideas because we are better together. We stand in awe of what humans dare to achieve and are motivated every day to empower others to do more and achieve more through our technology and innovation. Together we make a difference.

The position requires someone who has excellent communication, organizational and interpersonal skills along with the ability to work at the Microsoft executive level. They will clearly prioritize and handle multiple tasks simultaneously within a global and cross-organizational team.

**Responsibilities**:
**Key responsibilities**

Calendar Management and Meeting Logistics
- Provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality.

Cross-Functional Collaboration and Communication
- Draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter. Maintains strategic alliances inside and outside the company.

Discipline Growth and Development
- Drives strategic oversight and direction for discipline development within Business Support community. May establish and design the team career development plan as needed.

Event Coordination and Logistics
- Provides strategic oversight into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence. Manages overall events, including promotion and goals, communication strategies and allocating resources to ensure best outcome.

Leadership
- Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success. Navigates complex organizational challenges by influencing with high impact and exhibiting diplomacy, tact, and empathy.

**Resource Management**
**(Hardware/Supply Management, Purchase/Expense Management Financial Management)**
- Owns expense management for the executive office. Educates administrative team on Microsoft policy to ensure compliancy across team/division/organization and escalates issues as needed.

Rhythm of Business (ROB)
- Creates, builds, and manages annual rhythm of business (ROB) with executive leader(s) and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule (e.g., Human Resource [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence).

Space Management and Planning*
- Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office. Manages executive office space, including design and technology needs.

Travel Management
- Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for Executive Office. Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages and oversees all travel logistics and creates guidelines for visits to ensure leader is prepared (e.g., briefing leader, sharing information with countries).

Other
- Embody our culture and values

**Qualifications**:
Required/Minimum Qualifications
- Demonstrated strong experience Administrative, Business Support, or customer service in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications
- Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience.
- Strong experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Benefits/perks listed below may vary depending on the nature of your employment with Microsoft and the country where you work.