Executive Assistant

Start date: December 2025

Who we are

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Formance is building the next-generation financial infrastructure — open-source, developer-first, and built to power the most ambitious fintech products of tomorrow. Backed by top-tier investors, we're a post-Series A company based in the US and France, experiencing rapid growth with offices in Paris, Lyon, NYC and London.

We're looking for an Executive Assistant & Office Manager to support our Chief of Staff and HR Manager in a fast-paced, high-performance environment.

If you're proactive, detail-obsessed, tech-savvy, and thrive in organized chaos, this role is for you.

What you'll do

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You'll be the operational backbone supporting leadership and helping scale the company. This hybrid role combines executive support, administrative coordination, and office management, with plenty of room to grow and shape the scope based on your strengths.

Executive Assistant role:

• Undertake all administrative and back office tasks (URSSAF, DGIP, OPCO, insurance, visa requests, etc.)
• Guarantee all pre-accounting to ensure smooth monthly closing and meet all deadlines (Pennylane, Qonto, AGICAP),
• Prepare invoices and oversee supplier and client payments
• Organize company events (onsite and offsite) in France and abroad
• Manage executive & employees travel, booking flights, hotels, and transfers, while anticipating logistical needs.
• Provide day-to-day support on HR-related tasks such as onboardings, offboardings, answer employee's requests and so on (Payfit)
• Help structure internal processes (Drive, Notion) and ensure smooth internal communication
• Occasional and ad-hoc support on internal projects (e.g., GDPR, BPI funding files, CIR and CII documentation)

Office Management:

• Oversee the smooth running of the offices in Paris, Lyon, NYC and London
• Coordinate with HR, operations and suppliers (supplies, budget, maintenance)
• Act as key liaison with the executive committee. Ensure clear and prompt communication, with company executives and follow up appropriately, following processes already in place.
• Help cultivate a great workplace culture and contribute to internal events

This role is evolving and can expand based on your skills, initiative, and interests.

Who you are

You're not just organized, you're a master of clarity, structure, and follow-through. You know what it means to work in a fast-growing, demanding environment and thrive under pressure.

• Must-haves:
• Bachelor's degree (or higher) and 5+ years experience as EA/OM in a scale-up, or high-performing environment (tech, finance, consulting)
• Full fluency in English (C1+) and French
• Deep familiarity with tools like Google Workspace, Slack, Notion, Pennylane, Qonto, Payfit, AGICAP
• Solid financial & HR admin capabilities
• Must have knowledge of the SYNTEC collective agreement
• Proven ability to multitask, prioritize, and handle sensitive info with discretion

Traits Sought:
* Hyper-organized and detail-obsessed
* Strong ability to prioritize and meet deadlines
* Strong interpersonal adaptability — able to communicate positively and seamlessly with employees across different cultures, time zones, and personalities; a true 'chameleon' who adjusts their communication style to each audience
* Proactive, autonomous, and solution-oriented
* Reliable, trustworthy, and discreet
* Clear communicator with excellent grammar, written and oral (EN + FR)

Salary/Perks

• Meal vouchers: €10/day, with €5.50 covered by Formance (optional).
• Health insurance: Full coverage by Formance (Alan Blue plan).
• Public transport: 50% reimbursed.
• Remote work allowance: €50/month + €500 one-time setup bonus.
• Equipment: Latest MacBook Air or equivalent provided.
• Hybrid remote work policy

Why Join Us?

• Be part of an ambitious fintech at an exciting stage of its journey.
• Work closely with the company's strategic leaders.
• Grow in an environment where your proactivity and ideas make a real impact.
• Thrive in an international, dynamic, and people-centric culture.