Junior HR Admin Specialist

UpSlide is the number one productivity solution provider for financial services. Our software dramatically improves the functionality of PowerPoint, Word, Excel, and Power BI and enables users at firms like Citi, KPMG, and BNP Paribas to focus on high-value tasks rather than formatting or copy-pasting. We're scaling up with 160+ employees across our offices in New York, London, Paris (HQ), Singapore, and Berlin.

Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value:

• Excellence: We think that every detail counts, and we place great importance on the quality of our deliverables.

• Trust: We are passionate, committed, and free to act with autonomy.

• Happiness at work: We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients.

• Manon, Head of People, your future manager and big Adele fan

• Iman, Senior HR Project Manager and fashion guru

• Misbah, Senior Talent Acquisition Specialist constantly referring to Friends (Joey is her favorite character)

• Andrea, Talent Acquisition Specialist, and organizer extraordinaire (notion has no secret for her)

• Sofia, Sustainability Manager and tacos addict (the real Mexican tacos not the one with fries)

• Laetitia, your go-to foodie scout who always knows the hottest spots in town

Our team rituals:

• A team lunch once a month and more if there is a special occasion to celebrate

• Weekly 1:1s with your manager

• People Ops team meeting once a week

• People team meeting once a month

HR Administration - 35%

• Prepare and manage all administrative steps for new joiners (contracts, payroll information, documentation, etc.)

• Handle administrative offboarding processes (final documents and exit checklists)

• Maintain accurate and up-to-date employee records in the HRIS (Lucca)

• Support the administration of employee benefits (e.g., health insurance, mobility perks)

HR Employee Support - 35%

• Manage and respond to employee requests via the ticketing system (HR documentation, employment verification letters, policy questions, expense approval etc.)

• Support HR documentation management, templates, and process updates

• Organize and plan the global onboarding

• Support global HR reporting and audits by providing accurate data and documentation.

Finance Administration - 30%

• Review expenses for accuracy and compliance with internal policies

• Support the Finance team in administrative tasks (receipts, dividend declaration, etc)

• Contribute to the effective administration of company-sponsored perks.

You will get the opportunity to work with tools like Lucca, Silae, Trinet, Payhawk and of course, Notion

At UpSlide, each role has a clear career path. As an HR Admin Specialist, you'll have opportunities to grow with a structured action plan that shows your progress in your current role and helps you prepare for the next step in your career.

Your objectives at UpSlide will be focused on:

• Ensuring an excellent employee experience

• Solving problems in a timely manner and autonomously

• Owning process simplification and accuracy

You're a great fit for this role if you have:

• 2 years of experience in a similar role (internships count)

• Fluency in French and English, both spoken and written

• Excellent communication skills in both languages

• Strong organizational skills and a sharp eye for detail

You'll thrive in this role if you:

• Are proactive and enjoy working collaboratively

• Love helping people and solving problems independently

• Are thorough, analytical, and naturally curious

Bonus points if you:

• Have worked in an international environment

• Are familiar with HRIS tools

This role might not be the right fit if:

• You don't enjoy administrative work — it's a key part of the role

• First conversation with Misbah, Talent Acquisition Specialist - 30'

• Video interview with Laëtitia, People Ops Specialist - 45'

• Timed task to do at home

• Interview with Manon, Head of People - 60'

• Final interview with Anne, CFO - 30'
  

We'll conduct a reference check to learn how to help you thrive

On average, our process lasts 3 weeks.

Make a real difference and be at the very centre of a self-funded and growing SaaS company (doubling every two years for the past 10 years)

 International environment: Start-up with five offices (Paris, London, Berlin, New York, Singapore) and users in more than 60 countries

 Hybrid work: 2-3 days/week hybrid work policy

Work-from-home budget: €500 WFH equipment budget

 Training & professional development: Collaboration with our sister company, IPH, who provides UpSliders with training on key soft skills and management

 Wellness package: 50€ per month for physical and mental wellness activities

 Parental leave: Paid parental leave for the birthing/non-birthing parent and help for parents of children under seven

Beautiful office: Office near l'Opéra (1er arrondissement) – a vibrant space with beautiful common areas and meeting rooms, a nap room, bike storage and showers, tea/coffee, etc.

Holidays: 25 vacation days and 8 RTT (with one taken for Solidarity Day)

 Company events: Office socials and international company events (e.g. annual company seminar, team seminar, and sustainability actions taken throughout the year)

 General: Tickets restaurants (Swile), healthcare (mutuelle - Alan), transportations (50% reimbursed)

• On top of exciting business challenges in a fast-growing market, you will find a friendly, caring, and challenging culture

• You will be met with opportunities to acquire new skills, learn from others in a multicultural environment, and grow as a person

• UpSlide employees have committed to making a positive impact on the world. We obtained B Corp certification in 2022 with strong commitments toward our employees, community, clients, suppliers, and the environment. UpSlide is now 30% owned by employees
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• UpSlide was ranked #1 best place to work in 2019 and #1 best place to work in 2020 in the category "best company for remote work"
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As a B Corp-certified company, we have strong commitments toward our employees, community, clients, suppliers, and the environment. We strive to create an environment where everyone feels welcome. This commitment to diversity and inclusion is applied in our recruitment process and your employee experience once you've joined UpSlide