Talent Acquisition Operations Senior Specialist

We use technology to solve problems in spaces, light, and more things to come… for our customers, our communities, and our planet. 
 
Acuity Inc. (NYSE: AYI) is a market-leading industrial technology company. We use technology to solve problems in spaces, light, and more things to come. Through our two business segments, Acuity Brands Lighting and Lighting Controls (ABL) and the Intelligent Spaces Group (ISG), we design, manufacture, and bring to market products and services that make a valuable difference in people's lives.  
 
We are positioned at the intersection of sustainability and technology. Our businesses develop technology that helps save our customers energy and reduce their carbon emissions. We achieve growth through the development of innovative new products and services, including lighting, lighting controls, building management solutions, and location-aware applications. 

The Talent Acquisition Operations Specialist will partner closely with Global TA team and various partners within HR to facilitate a smooth interview and onboarding experience for candidates and ensure compliant hiring practices are followed.

The TA Ops Specialist will support scheduling of candidate interviews and work within SuccessFactors other HR systems throughout the onboarding lifecycle. They will be responsible for initiating and monitoring pre-employment screening, drafting offer letters, employment contracts, and gathering all required documents for contract preparation (such as bank details, identification documents, social security information, etc.). Additional responsibilities include but are not limited to assisting with process improvements and standardization within TA, supporting internal compliance requirements, leading various internal TA Ops activities such as employment surveys, etc.

This individual will report to the Talent Acquisition Program Manager.  

• Interview scheduling for open requisitions. Coordination and administration of onboarding for selected candidates including drafting offer letters and employment contracts, collection of necessary administrative documents for contract generation: bank account details (RIB), government-issued ID, proof of social security affiliation, proof of address, etc. Initiating and managing progress of pre-employment screening, and coordination of work permits.
• Help implement process improvements and standardization of operational processes, tools/systems, policies, compliance standards, engagement surveys, etc. under the direction of the Talent Acquisition Program Manager. 
• Administration of TA related ticketing system, pre-employment adjudication, new hire kits, referral bonus, audits, etc. 
• Provide support to TA related projects as needed.  
• Maintaining publications of policies, procedures, knowledge base articles, processes, tools, etc. that support Global TA Operations. 
• Maintain a positive relationship with key vendors and suppliers, ensuring delivery of service level agreements, key performance indicators, and following up on escalations. Work with our Procurement team to ensure standardized and competitive contractual agreements for vendor services. (Tools, pre-employment, licenses, etc.).

• Bachelor's Degree in human resources, legal, organizational psychology, business administration or equivalent work experience
• 3 to 5 years of relevant experience
• Experience supporting large corporate or global TA teams
• Experience with ATS/HRIS platforms, SAP SuccessFactors strongly preferred
• Detail-oriented and enjoys digging into data and documentation to ensure accuracy and compliance
• Tech-savvy, and continuously looking for ways to improve systems and workflows
• Excellent communication and interpersonal skills
• Can handle confidential information with the utmost care and professionalism
• Understanding of project lifecycles, tools, and frameworks
• Experience with an RPO model is a plus
• Strong proficiency in Microsoft Office Suite, with intermediate to advanced Excel skills
• Bilingual - English and French 

• Bachelor's Degree in human resources, legal, organizational psychology, business administration
• Experience in global environments strongly preferred. Agency, corporate recruiting, or human resources experience required

Domestic and/or International travel (0% - 25%)

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We value diversity and are an equal opportunity employer.  All qualified applicants will be considered for employment without regards to race, color, age, gender, sexual orientation, gender identity and expression, ethnicity or national origin, disability, pregnancy, religion, covered veteran status, protected genetic information, or any other characteristic protected by law. 

Accommodation for Applicants with Disabilities:  As an equal opportunity employer, Acuity Inc. is committed to providing reasonable accommodations in its application process for qualified individuals with disabilities and disabled veterans. If you have difficulty using our online system due to a disability and need an accommodation, you may contact us at Please clearly indicate what type of accommodation you are requesting and for what requisition. 

Any unsolicited resumes sent to Acuity Inc. from a third party, such as an Agency recruiter, including unsolicited resumes sent to an Acuity Inc. mailing address, fax machine or email address, directly to Acuity Inc. employees, or to Acuity Inc. resume database will be considered Acuity Inc. property. Acuity Inc. will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume.

Acuity Inc. will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. This includes any Agency that is an approved/engaged vendor but does not have the appropriate approvals to be engaged on a search.