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Human Resources Administrative Specialist
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Job description
UpSlide is the number one productivity solution provider for financial services. Our software dramatically improves the functionality of PowerPoint, Word, Excel, and Power BI and enables users at firms like Citi, KPMG, and BNP Paribas to focus on high-value tasks rather than formatting or copy-pasting. We're scaling up with 160+ employees across our offices in New York, London, Paris (HQ), Singapore, and Berlin.
Our values
Our values guide our approach to work and are at the heart of our recruitment process. To join our team, we look for individuals who value:
- Excellence:
We think that every detail counts, and we place great importance on the quality of our deliverables. - Trust:
We are passionate, committed, and free to act with autonomy. - Happiness at work:
We enjoy looking on the bright side and we share our enthusiasm with our colleagues and clients.
The team
- Manon, Head of People, your future manager and big Adele fan
- Iman, Senior HR Project Manager and fashion guru
- Misbah, Senior Talent Acquisition Specialist constantly referring to Friends (Joey is her favorite character)
- Andrea, Talent Acquisition Specialist, and organizer extraordinaire (notion has no secret for her)
- Sofia, Sustainability Manager and tacos addict (the real Mexican tacos not the one with fries)
- Laetitia, your go-to foodie scout who always knows the hottest spots in town
Our team rituals:
- A team lunch once a month and more if there is a special occasion to celebrate
- Weekly 1:1s with your manager
- People Ops team meeting once a week
- People team meeting once a month
Your responsibilities
HR Administration - 35%
- Prepare and manage all administrative steps for new joiners (contracts, payroll information, documentation, etc.)
- Handle administrative offboarding processes (final documents and exit checklists)
- Maintain accurate and up-to-date employee records in the HRIS (Lucca)
- Support the administration of employee benefits (e.g., health insurance, mobility perks)
HR Employee Support - 35%
- Manage and respond to employee requests via the ticketing system (HR documentation, employment verification letters, policy questions, expense approval etc.)
- Support HR documentation management, templates, and process updates
- Organize and plan the global onboarding
- Support global HR reporting and audits by providing accurate data and documentation.
Finance Administration - 30%
- Review expenses for accuracy and compliance with internal policies
- Support the Finance team in administrative tasks (receipts, dividend declaration, etc)
- Contribute to the effective administration of company-sponsored perks.
You will get the opportunity to work with tools like Lucca, Silae, Trinet, Payhawk and of course, Notion
Your goals
At UpSlide, each role has a clear career path. As an HR Admin Specialist, you'll have opportunities to grow with a structured action plan that shows your progress in your current role and helps you prepare for the next step in your career.
Your objectives at UpSlide will be focused on:
- Ensuring an excellent employee experience
- Solving problems in a timely manner and autonomously
- Owning process simplification and accuracy
Job requirements
You're a great fit for this role if you have:
- 2+ years of experience
in a similar role (internships count) - Fluency in French and English
, both spoken and written - Excellent communication skills
in both languages - Strong organizational skills
and a sharp eye for detail
You'll thrive in this role if you:
- Are
proactive
and enjoy working collaboratively - Love
helping people
and solving problems independently - Are
thorough, analytical
, and naturally curious
Bonus points if you:
- Have worked in an
international environment - Are familiar with
HRIS tools
This role might not be the right fit if:
- You don't enjoy
administrative work
— it's a key part of the role
Recruitment process
- First conversation with Misbah, Talent Acquisition Specialist - 30'
- Video interview with Laëtitia, People Ops Specialist - 45'
- Timed task to do at home
- Interview with Manon, Head of People - 60'
- Final interview with Anne, CFO - 30'
We'll conduct a reference check to learn how to help you thrive
On average, our process lasts 3 weeks.
What we offer
