Executive Assistant

Il y a 3 jours

NeuillysurSeine, Ile-de-France Estée Lauder Companies Temps plein

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POSITION SUMMARY Support the leader of a team, department, affiliate or region on administrative responsibilities. Act as a team builder in organizing events and being a key point of contact for the members of the team based all over the world. JOB REQUIREMENTS & QUALIFICATIONS Minimum Education level: University background preferred Minimum Years of

Experience:
5+ years experience Required Language Proficiency: English Fluent Job Specification:
• Good knowledge of Microsoft Office (Word / Excel / PowerPoint / Outlook)
• Strong organization and prioritization skills
• Deadline oriented, ability to work independently and autonomously
• Strong team-spirit ensuring the good liaison and cooperative spirit among the teams
• Interest for administration processes
• Keeps the confidentiality
• Thinks ahead and takes initiatives as needed KEY ROLES AND RESPONSIBILITIES
• Administration of direct manager's diary, meetings (internal & with retailers), calls set up, travel arrangements, (flights, visas, hotels, etc.)
• Monitoring of Manager’s inbox to check important or urgent topics to address (Board meeting documents to sign, notarized,etc)
• Ensures meetings and workshops are properly organized (room booking, catering, restaurant reservations, IT needs, flowers,etc.)
• Assists with visitors welcome and stay arrangements (gifting, etc)
• Organizes new employee orientations (onboarding planning & meetings planning)
• Assists in any special projects as may be defined with the direct manager (ex: Brand shows, Induction, visit of the Atelier, etc)
• Acts as point of contact for local team, markets, Regional Office and NY office, assists and handles questions
• Team coordination & gathering organisation
• Organizes roundtable meeting with 70 participants abroad and coordinates all aspects including hotel, agenda, dinners,transportation, team building, etc.
• 2 yearly Regional Office event to organize w/ President’s assistant
• Reports expenses
• Ensures the effective running of the back office
• Ensures proper invoicing for all projects of the team through Ariba and PO requests (new vendor creation, extension, etc)
• Tracks spending and status of payments with accounting and vendors
• Monitors team presence (holiday plans, etc.)

Executive Assistant

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