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Office Manager
Il y a 2 mois
Reporting to the Head of HR, you will be part of a newly shaped Human
Resources team rebranding its presence in the company.
This role can be based in London or Paris
The HR Office Manager is responsible for effectively running the Paris (40 EE’s) and London
(15 EE’s) growing offices and assisting the Head of HR in implementing the HR strategy across
the organization. Additionally, this position will work closely with Office/HR Managers in the US
Human Resources:
- HR Admin:
As the key HR point of contact for both London and Paris employees, you will ensure a
seamless onboarding and offboarding process for employees. (DPAE, contracts, termination
documents, managing absence…) This also includes managing employee benefits by liaising
with external stakeholders (health insurance, pension…) services agencies, and government
authorities. You will be in charge of coordinating payroll for both London and Paris offices with
external payroll providers. Additionally, you will be responsible for maintaining accurate people
data in our HR system (Hi Bob)
- HR projects:
You will work closely with the Head of HR and support global project delivery, including
organizational changes, policy implementations, and process improvements for the Paris and
London offices. You will also conduct the work council meetings in France (CSE)
- Recruitment & Onboarding
Assisting in recruitment by posting jobs and coordinating interviews with hiring
managers.
Preparing bespoke onboarding programs for new starters,
Conducting HR induction content in alignment with company guidelines,
Supporting business leaders in onboarding new joiners.
- Learning and development:
Liaising with external training providers and keeping records of employee training plan (OPCO)
- Employee engagement
Helping maintain a positive work environment that promotes employee engagement, satisfaction, and retention
- Compliance:
Addressing day-to-day HR queries, in line with all legal compliance requirements
Managing the immigration and visa processes
Office and Happiness Management
The Office Manager plays a crucial role in ensuring the smooth operation of both the London
and Paris offices. By efficiently managing facilities, supplies, budgets, and office events, you’ll
create a positive and productive work environment for all employees. The Office Manager will
be responsible for overseeing the daily operations of the London and Paris offices, ensuring
efficient facilities management, supplies procurement, and vendor management.
● Facilities Management:
Oversee the maintenance and cleanliness of the office environment in both
London and Paris locations.
Coordinate repairs or replacements for office supplies, equipment, and facilities,
including IT equipment and stationery.
● Supplies Procurement and Vendor Management:
Manage the procurement of office supplies and equipment.
Liaise with vendors to ensure timely delivery of supplies and services.
Check and approve invoices related to facilities management and supplies procurement.
● Financial Management:
Work closely with the Finance department to manage office budgets effectively.
Ensure cost-effectiveness in all office-related expenditures.
Adhere to company policies and procedures regarding budget management.
● Mail Handling:
Handle incoming and outgoing mail efficiently.
● Coordination of Office Events and Meetings:
Coordinate office events, meetings, and employee activities to foster a positive
work environment.
Attributes/Skills Required
Strong organizational and multitasking skills, be ready and willing to do tasks that are not
on the job description and that you were not trained for. You need to be hands-on and
ready to act on unexpected events.
Sensitive to people and their needs without overcrowding them.
Able to prioritize when you have several emergencies at once.
Adaptable is the watchword.
Proven experience in a startup as an office manager/HR or in a similar administrative role
Fluent in English and French
Excellent communication and interpersonal abilities: you must be a people person and
willingness to go the extra mile
● Proficient in Microsoft Office Suite and other relevant software applications
● Knowledge of basic financial management principles
● Background in HR with a focus on French employment law
● Bachelor in HR is required
● Ability to work independently and collaboratively in a fast-paced environment
● Frequent travels to London/Paris are to be expected.
Benefits:
RTT
Restaurant tickets
50% of NAVIGO pass
