HQ Manager

Job DescriptionAbout the Role

Expérience, qualifications et compétences non techniques, avez-vous tout ce qu'il faut pour réussir dans cette opportunité ? Découvrez-le ci-dessous.

Forget the traditional "Office Manager" title, this is a high-impact Leadership, Culture & Operations role.

If you thrive on managing people, shaping internal communication strategy, and driving organizational culture, you’ve found your match.It combines core office management administration, stakeholder management, and seamless operations with a bigger mission: crafting an environment so engaging that people actually prefer working from the office over staying at home. We are looking for a true "Chief Workplace Officer" and team leader who will serve as the strategic heartbeat of our HQ.

Leading a team, you’ll juggle operations, administration, team dynamics, internal communication strategy, and executive support to keep everything (and everyone) running seamlessly. You will create an inspiring, stress-free environment, build an open communication flow, and foster a workplace where our teams can truly thrive.

Key responsibilities

1.People Leadership & Team Management

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  Lead & Mentor: Direct, support, and lead your team to operational excellence.

  
  
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  Culture & Climate: Act as an approachable leader and culture ambassador—listening to team needs and maintaining a positive pulse across HQ.

  
  

2. Internal Communication Strategy & Change Management

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  Communication Strategy: Prepare and execute a comprehensive annual internal communication strategy tailored to stakeholder needs.

  
  
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  Information Flow:Ensure seamless communication across teams, departments, and leadership.

  
  
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  Change Management: Draft clear, engaging, and transparent communications for operational, cultural, or policy updates to lead teams through change easily.

  
  

3. Run a Functional, Safe & Caring Workspace

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  Workspace Management: Keep HQ modern, organized, clean, and fully equipped. Oversee office modernization, maintenance projects, and equipment rollouts.

  
  
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  Safety & Well-being: Lead site safety onboardings, coordinate health checkups, and ensure top-notch safety standards.

  
  
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  Facilities & Fleet: Manage vendor relationships (catering, leases, maintenance), as well as corporate mobility/travel needs.

  
  

4. Spark Team Dynamics & Event Mastery

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  Events & Celebrations:Design and execute engaging team-building events, milestones, sports activities, and celebrations.

  
  
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  Seamless Onboarding:Host and guide new HQ teammates for an exceptional welcoming experience.

  
  

5. Executive & Strategic Support

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  Agenda & Priorities: Partner with leadership to macromanage executive calendars, priorities, and strategic alignment.

  
  
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  Executive Travel & Logistics: Coordinate itineraries, guest hosting, and high-level leadership meeting setups.

  
  

Experience & Mindset

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  Leadership Experience:Proven background in team leadership, project management, internal communications, corporate strategy, HR, or hospitality.

  
  
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  Strategic & Operational Skills:Strong agenda management, organizational skills, budget tracking, event planning, and proficiency with Google Workspace tools.

  
  
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  Internal Comm & Change Management Skills:Capability to structure, draft, and roll out internal communications strategies.

  
  
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  Soft Skills:Outstanding interpersonal communication, high emotional intelligence (EQ), discretion, and a proactive problem-solving attitude.

  
  
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  Presence:Energized to be on-site at the office a minimum of 4 days a week to lead from the front. xuezdbg

  
  
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  Languages: Fluent in English and Hungarian.