Lead Documentation Control
il y a 1 semaine
Category: Oil and Gas
Industry: Oil & Gas
City/Country: Paris, France
Location: France
**Position: Lead Documentation Control**
**Starting date**:01/08/2023
**Duration**:1.5 year minimum
**Location**:Paris, France
**Status**:Residential
**Activities**:
- To adopt and demonstrate an exemplary behavior with regard to H3SE, to implement and control H3SE rules and requirements within his area of responsibility.
- To define, develop, implement, and maintain a Documentation Management plan detailing the strategy adopted, the organization set-up as well as the means and tools defined accordingly.
- To implement and maintain procedures, specifications, means and tools (among them New PRODOM) required to ensure an efficient management of all flows of documents during all the phases of the Project and in all project work locations.
- To liaise with concerned Corporate Departments for the setting-up, implementation and maintenance of The company EDMS (New PRODOM) within the Project.
- To organize, supervise, control and support the Documentation section (several Document Controllers) in the performance of their duties all along the course of the Project.
- To participate in the implementation of the Documentation Management system at Contractors', setting-up and explaining rules and procedures, jointly with the assigned Document Controller and with the help of concerned Corporate Departments.
- To participate, as necessary, to the Documentation Control and Management, including whenever needed:
- Use New PRODOM for day-to-day activities such as: registration and integration of contractor-received documents, registration of transmittal sheets, definition and launch of review work-flows (maintenance of a distribution matrix for this), follow-up and expediting of reviewing process, compilation of commented document, preparation of transmittal sheets out and transmission back to contractor
- Control the conformity of contractor-issued documents with regards to Project specifications and standards, using special tools for automatic control, commenting on the conformity of documents, and rejecting documents as necessary.
- Train personnel to procedures / specifications / tools
- To perform constant analysis of produced documentation to check for compliance with Project standards regarding numbering, graphic charts, used symbols and all others aspect related to document quality.
- To define, set-up, validate and maintain necessary means and tools for the timely preparation of the hand-over of documentation to Operations team.
- To coordinate with The company Affiliate (and other Departments as necessary) for the management of correspondence (mainly correspondence with Partners and Concessionaire)
- As a general manner, to provide assistance to the whole Project team for all matters related to documentation management activities.
- To report timely to the GPI / Project management highlighting any encountered area of concern.
- To observe and impose strict confidentiality in the performance of the documentation management during the tendering phase and as a general manner all along the course of the Project.
- To gather 'lessons learnt' with regards to Documentation Management matters and provide feedback to other OneTech entities as required.
- OneTech - Deep Offshore Customer Line
**Qualifications & Experience Required**:
- Qualification: Very good experience in Oil & Gas Documentation Control management
- Languages: English and French
- Professional Experience: At least 10 years
- Experience within project: At least 5 years
- Excel: Skillful
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