Delegation Policy Support Officer
il y a 3 semaines
Job Description (Roles and Responsibilities) 1
This is a part-time (28hrs per week) and permanent position. This role is delivered on a 4-day working week, with either Tuesday or Thursday as non-working day (depending on business needs). This role does offer occasional working from home, maximum one day a week.
**Roles and Responsibilities**:
**Policy support**
- Supporting the OECD Governance Lead and the Deputy Permanent Representative on Executive Committee and Council preparations;
- There may be opportunities to support Team Leaders in specific policy areas including note-taking and ad hoc research.
**Team support**
- Overseeing induction procedures for all staff, and in particular managing protocol requirements for incoming and outbound UK based officers, supporting recruitment procedures for Country Based staff, building and maintaining strong relationships with OECD and British Embassy Paris;
- Managing communications flow in the team and business continuity. Maintaining and updating Delegation operational documents and information management including e.g. leading on the Delegation's monthly forward look, monitoring and managing the UKDel admin mailbox, including actioning high priority messages;
- Supporting cross-Delegation corporate projects, forward planning and coordinating All Delegation Meetings;
- Working closely with wider UKDel support team and providing cover for and diary support to the Executive Assistant to the HMA, as necessary;
- Leading on event planning and entertainment, assisting in the organisation of promotional events at the OECD.
**Communications**
- Supporting the Delegation Comms lead, drafting lines, preparing social media posts as necessary.
Essential qualifications, skills and experience 1
- Excellent level of English is essential (both oral and written) C1 Level or equivalent*;
- Excellent written and oral communication skills, good judgement with an ability to work with a wide range of stakeholders and to convey messages in a professional way;
- Ability to work as a part of a team build collaborative relationships and deal effectively with people in external organisations;
- Organisational skills with an ability to deliver quickly, and show flexibility in the face of changing priorities or demands;
- Ability to work independently with strong attention to detail and commitment to delivering work to a high standard;
- Resourcefulness, ability to act on own initiative and find creative solutions and knowing when to ask for support/guidance;
- Ability to work in a multi-cultural environment with respect for diversity;
- Strong corporate player keen to play a part in building a diverse and inclusive team culture.
Desirable qualifications, skills and experience 1
- Experience of administrative support and/or office management. Previous experience in organising meetings and events;
- Knowledge/interest in public policy, economics and foreign policy.
- Required behaviours 1- Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working Together Application deadline 1
- 28 April 2024
Grade 1
- Administrative Officer (AO)
Type of Position 1
- Permanent, Part-Time
Working hours per week 1
- 28
Region 1
- Europe, Eastern Europe & Central Asia
Country/Territory 1
- France
Location (City) 1
- Paris
Type of Post 1
- British Embassy
Number of vacancies 1
- 1
Salary Currency 1
- EUR
Salary 1
- 2946 (gross)
Start Date 1
- 15 July 2024
Other benefits and conditions of employment 1
This is a part-time permanent position of 28 hours per week.
**Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.**
Additional information 1
Please be advised that the British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
Languages: *Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.
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