Resident Protocol and Events Officer – Permanent EIB Representation Brussels

Resident Protocol and Events Officer – Permanent EIB Representation Brussels & Brussels/Belgium Join to apply for the Resident Protocol and Events Officer – Permanent EIB Representation Brussels & Brussels/Belgium role at European Investment Bank (EIB). Full‑time position at grade 5 with a permanent contract in Brussels/Belgium. Internal benchmark Facilities Management Officer. Purpose You will coordinate and organise visits and events mainly in Brussels and occasionally in Headquarters. You will deliver Protocol services for the President and MC members, liaise with EU Institutions and other organisations and their protocol services in order to ensure smooth execution of high‑level engagements. You will represent the Head of Division at key events and meetings in order to maintain continuity and uphold organisational presence. You will regularly prepare and accompany the President on business travels in order to guarantee effective protocol and logistical support. Operating Network You will report to the Head of Protocol, Visits and Events Division. The Division is responsible for overall planning, management and supervision of protocol, meeting, dining and events services in and outside the EU. It maintains protocol relations with representatives of Member States, EU Institutions and other national, international and multilateral institutions and organisations. Accountabilities Provide professional protocol support for the President, Management Committee members and other senior managers when visiting Brussels, the EIB Office, any EU Institution or Body or any other national or international organisation, exercising diplomacy and exhibiting excellent understanding of the EIB mission and the EU institutional and political framework. Prepare missions for the President and accompany the President and delegations on missions outside Belgium and Luxembourg, as assigned by the Head of Division. Manage official and corporate meetings and events organised by the division in Brussels, whether in the EIB Brussels Office or in an external venue – in close collaboration with the Head of Division and senior colleagues based at the EIB head offices in Luxembourg, ensuring satisfaction of MC and other internal and external key stakeholders. Represent the EIB Group and the Head of Division when delegated, actively promoting the interests and requirements of the Bank and the division. Ensure protocol access and a professional welcome when visiting other institutions by liaising with relevant counterparts and accompanying senior management where appropriate. Organise official and corporate meetings and events in Brussels, both at the EIB Brussels Office and external venues, in close collaboration with the Head of Division and senior colleagues in Luxembourg. Guarantee high‑quality organisation and stakeholder satisfaction for bilateral meetings, signature ceremonies, seminars and receptions. Coordinate with Brussels Office colleagues in charge of meeting room management and catering to ensure smooth execution of events. Manage protocol arrangements for visits to the EIB Permanent Representation in Brussels, liaising with the Head of Representation and the Head of Division. Oversee protocol tasks for official visits, including seating plans, protocol gifts and coordination with building security or police. Manage activities related to event sponsorships in Brussels, including budget, efficiently coordinated with the EIB Permanent Representative and the Brussels staff members tasked by the Head of Office. Analyse and evaluate requests for event sponsorships/partnerships and provide a recommendation to the Head of Division and Director to allow a sound and informed decision. Responsible for overseeing all administrative tasks related to the core tasks in Brussels including statistics and inventories as well as budget control. Liaise and coordinate efficiently with external service providers and their staff on site. Develop and maintain a strong network of contacts within EU institutions and other national or international organisations, providing analysis and updates to the Head of Division. Collaborate closely with the Head of Division, Heads of Unit and other senior colleagues in charge for the preparation of the annual list of events, budgets and event evaluation. Related tasks are to be determined by the Head of Division. Ensure regular presence in Luxembourg (monthly or at the request of the Head of Division) for coordination with the Head of Division, Heads of Unit and colleagues of the division as well as other internal stakeholders. Qualifications University degree (minimum equivalent to a Bachelor) preferably oriented towards international relations, diplomacy, European studies, law, political science, languages, hospitality‑travel‑event management or corporate communication. At least five years of relevant professional experience in areas such as protocol, diplomacy, international relations, official missions, interpreter, or VIP hospitality and business travel, of which at least two years in a confirmed protocol role. Excellent understanding of the EU institutions and relevant counterparts. Sound experience with budget and procurement processes and rules. Relevant and recent professional experience in a key EU Institution may constitute an advantage. Comprehensive knowledge of and experience with diplomatic and corporate protocol rules and activities. Experience with organising and accompanying official missions. Knowledge of high‑quality hospitality and catering and event organisation. Ability to work independently and in a team with an aptitude for close cooperation with numerous different inside and outside parties. Ability to oversee and coordinate the work of others, as needed. Proficiency in using MS Office standard IT tools and software applications. Excellent command of written and spoken English and French. Knowledge of other EU languages would be an advantage. Competencies Find out more about EIB core competencies here. To find out more about our eligibility criteria click here. Additional Information The remuneration of staff hired directly at a post in an external office within the EU may be adapted to the costs of living of the respective country. We hire and value talent with unique characteristics, creating a work environment where they can be themselves. We believe that diversity, equity and inclusion makes us a performing and innovative organisation. We encourage all suitably qualified and eligible candidates to apply regardless of gender identity, expression, age, racial, ethnic and cultural background, religion, beliefs, sexual orientation, disability or neurodiversity. We strongly invite applicants with a disability, neuro‑divergent profile or chronic condition to request reasonable accommodations at any stage during the recruitment process. Please contact the EIB Recruitment team at Jobs@eib.org who will ensure that your request is handled. By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group. In case of selection for the position you agree to comply with all measures (policies, controls, document classification and management) implemented by the EIB Group to prevent unauthorised disclosure of any information or any damage to the EIB Group reputation. Deadline for applications: 18th January 2026. #J-18808-Ljbffr