Assistant, Office of the Registrar

Benefits

SCF offers a comprehensive benefits package to eligible employees, featuring low-cost State of Florida medical, dental, and vision insurance, tuition scholarships for themselves and eligible dependents, paid life insurance, matching contributions to the Florida Retirement System (FRS), wellness activities, paid sick and vacation leave, a four‑day workweek during June and July, and paid winter break. Eligible dependents may also benefit from on‑campus Collegiate School access. Visit https://scf.edu/Administration/HumanResources/Benefits/default.asp for benefit details.

Location

Bradenton

Salary

$15.20 - $19.30 Hourly

Closing Date

8/25/2025 11:59 PM Eastern

Job Summary

This position involves work in the Office of the Registrar. It assists students from the point of registration through graduation, focusing on student support for records and registration policies and procedures. The role ensures the accuracy of student record data and that all documentation is accurate, complete, and readily available. This is a career‑level position eligible for veteran preference.

Essential Duties and Responsibilities

• Assists students at the front counter in the Office of the Registrar, often serving as the first point of contact.
• Guides students from registration through graduation by providing accurate information regarding all Office of the Registrar policies, procedures, and processes.
• Processes electronic transcript requests, completes paper requests, and manages the intake of payment, maintaining a daily money log and depositing funds for the Bursar.
• Processes tuition and fee waivers for Florida State employees, classroom teachers, and state residents, monitoring enrollment and documentation.
• Performs daily student record adjustments including add/drop requests, withdrawals, name and address changes, and grade changes, ensuring accuracy and documentation.
• Provides telephone and face‑to‑face customer service and responds to emails in the registrar inbox.
• Responds to requests for course descriptions, catalogs, and other informational materials from other colleges and universities.
• Maintains a clean lobby area and ensures workspace is properly stocked.
• Accurately records the receipt of high school transcripts and placement scores (ACT, SAT, PERT, Accuplacer, etc.) for seamless communication of record requirements.
• Scans, indexes, files, and purges student records in the document imaging system in compliance with Florida record retention requirements.
• Keeps abreast of all SACS, Florida Department of Education, SCF, and departmental policies and procedures.
• Performs other duties as assigned.

Job Qualifications

Education/Experience

Associate degree or equivalent from a two‑year college or technical school and two or more years of related experience and/or training, or an equivalent combination of education and experience.

Supervisory Experience

This position has no supervisory responsibilities.

Language Ability

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; write reports and business correspondence; present information effectively.

Math Ability

Ability to perform addition, subtraction, multiplication, and division with whole numbers, common fractions, and decimals; handle standard measures of currency, weight, volume, and distance.

Reasoning Ability

Ability to solve practical problems with limited standardization and interpret instructions given in written, oral, diagram/chart, or schedule form.

Computer Skills

Intermediate knowledge of word processing, database, and email software. Proficiency with the College's current database software is essential within one month of hire.

Certificates and Licenses

No certifications needed.

Responsibility For People And Property

This position is responsible for mail that includes cash, checks, and credit card information.

Responsibility For Communication

Internal contacts: SCF students and staff. External contacts: college/university personnel, third‑party vendors, outside agencies, colleges, universities, high schools, and the general public.

Work Environment

The work environment is a busy office with frequent interruptions and moderate noise level.

Physical Demands

Requires manual dexterity, frequent standing, walking, sitting, and reaching; occasionally lifts up to 10 pounds. Vision requirements include close, distance, peripheral, depth perception, and ability to adjust focus.

Pre‑Employment Screenings

Requires successful completion of criminal background screenings and employm