Executive Assistant

il y a 1 jour

Paris, France Collective.work Temps plein

The Executive Assistant will play a central, high-impact role within the organization. Calendar Management & Prioritization Ownership of a very dense CEO calendar (50+ meetings per week) Active prioritization and arbitration: Assessing relevance and urgency Challenging unnecessary meetings Protecting the CEO’s time Acting as a strategic filter, not a passive scheduler Preparation & Structuring Daily preparation of the CEO: Briefings Background documents Key talking points and priorities Translating ad‑hoc requests into clear actions: Signatures Follow‑ups Task blocks to avoid anything falling through the cracks Travel & International Coordination End‑to‑end coordination of travel between Europe and the US Smooth collaboration with US‑based teams Flexibility around working hours when needed to cover US time zones (no expectation to work around the clock, but strong sense of urgency) Internal & External Interface Acting as a key point of contact for the CEO internally Interacting with: Investors Board members Strategic partners and clients Representing the CEO with professionalism, discretion and confidence Key Challenges Rapidly understanding the CEO’s real priorities and decision logic Operating in a highly dynamic, international environment Balancing availability with strong time protection Anticipating needs without over‑escalation Building a seamless, trusted working relationship with a very busy founder Profile & Criteria Experience Senior profile, typically ~10+ years of experience Proven experience supporting a CEO or top executive Strong background in tech, startup or scale‑up environments International Exposure Comfortable working across multiple time zones Used to interacting with very senior stakeholders (investors, board members) Fluent / bilingual English is mandatory French is a plus, but not a strict requirement Tools Strong proficiency with: Google Workspace Slack Notion or similar productivity tools Comfortable in a fully digital, tech‑first environment Core Skills & Traits Exceptional prioritization and judgment Strong critical thinking Absolute discretion and confidentiality Proactive, reliable, calm under pressure High emotional and relational intelligence Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industries Software Development #J-18808-Ljbffr

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