Project Management Officer
il y a 7 jours
In this role of Project Management Officer, you will join the Project Controls team to perform day-to-day monitoring of project interfaces and deliverables, stakeholder management and reporting across programs.
Key Responsibilities- Project Setup and Documentation: Establish project standards and documentation, including project management plans and control plans.
- Reporting and Communication: Set up reporting tools and communication protocols to ensure timely and accurate information exchange.
- Tool Setup and Support: Participate in the setup and support of project tools, including Aconex and OPC, and provide training to project team members.
- Action Control System: Set up the action control system, including the interface matrix and action control dashboard.
- Competency Definition: Contribute to the definition of competencies for project team members.
- Regular Reporting: Prepare and submit regular reports, including weekly and monthly progress reports.
- Management Plans Review: Review, update, and follow up on management plans, including reporting and updates.
- Status Reporting: Prepare and submit regular status reports to all levels of the organization and the project team.
- Information Gathering: Gather pertinent information and reports from the PMO stream, WP leaders, PMs, and stakeholders for integration into periodical and special reports and presentations.
- Presentations: Prepare and deliver regular presentations internally and externally.
- Deliverable Follow-up: Follow up on deliverable delivery, initiate mitigation plans or corrective actions as needed.
- Design Interface Management: Follow up with the design interface management team on open actions until closure.
- Meetings and Minutes: Participate in or coordinate meetings with relevant task teams to discuss interface topics, prepare and lead meetings, and write minutes.
- Internal Meetings: Conduct internal meetings on specific items and related dashboards based on concerns that arise during the project.
- Information Distribution: Ensure relevant information is distributed to relevant entities.
- Deliverable Monitoring: Monitor deliverables and ensure timely completion.
- Scope Changes: Support scope changes and assist the PMO Manager and PMs in coordinating and timely information availability from the project team.
- Diploma in Project/Program Management: Hold a diploma in project or program management or an equivalent qualification.
- Project Management Experience: Have experience with project management according to the PMI methodology (or equivalent) for medium to large projects.
- Software Skills: Possess good experience in software such as Word, Excel, PowerPoint, MS Project, Primavera P6, Power BI, and similar systems.
- Relevant Work Experience: Have relevant work experience, ideally in a consultancy environment, with a preference for life sciences experience.
- Communication Skills: Possess excellent written and oral communication and presentation skills.
- Relationship Building: Demonstrate a strong and demonstrable ability to build lasting relationships with key stakeholders.
- Language Proficiency: Be proficient in French and English, with full professional proficiency required for the project.
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