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Office Administrator

Il y a 2 mois

Lyon, Auvergne-Rhône-Alpes, France Construction Machinery Temps plein

LiuGong, a leading global construction machinery manufacturer, is seeking a highly organized and proactive Office Administrator to manage and support the operations of our representative office in Lyon, France.

The ideal candidate will be responsible for a wide range of administrative and office management tasks to ensure smooth daily operations and support for our team and the French dealer network.

Key Responsibilities:

  • Oversee and manage office expenses, ensuring cost-effective solutions.
  • Manage inventory and order office supplies and provisions as needed.
  • Establish relationships with vendors and negotiate contracts for office supplies and services.
  • Oversee the realization of sales contracts, ensuring all necessary documentation is completed and filed.
  • Coordinate with the dealer, providing the retails and dealer inventory data monthly.
  • Manage contracts related to office operations, including leases, insurance, service agreements, and vendor contracts.
  • Ensure that all contracts are up-to-date and compliant with company policies.
  • Monitor contract expiration dates and initiate renewals or renegotiations as necessary.
  • Coordinate and manage the planning and payment of office utilities such as electricity, water, internet, and other services.
  • Ensure timely payment of utility bills to avoid disruptions in office operations.
  • Provide support for organizing dealer events, training sessions, and other activities.
  • Ensure that the office environment is clean, safe, and well-maintained.
  • Manage office layout and ensure optimal space utilization.
  • Coordinate with IT support for the maintenance and troubleshooting of office equipment and systems.
  • Ensure that all office equipment is in working order and arrange for repairs or replacements as needed.
  • Ensure that the office complies with all health and safety regulations.
  • Provide training and information to staff on health and safety procedures.
  • Plan and coordinate office events, meetings, and conferences.
  • Maintain employee records and support HR administrative tasks.

Requirements:

  • High school diploma or equivalent required.
  • 2+ years of experience in an administrative role.
  • Excellent communication and organizational skills.
  • Ability to work independently and as part of a team.
  • Proficiency in Microsoft Office and Google Suite.
  • Ability to maintain confidentiality and handle sensitive information.

What We Offer:

  • Competitive salary and benefits package.
  • Opportunity to work with a leading global construction machinery manufacturer.
  • Chance to develop your skills and career in a dynamic and fast-paced environment.