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Chief of Staff
Il y a 2 mois
We are seeking a highly skilled and experienced Chief of Staff to join our team at AXA. As a key member of our leadership team, you will provide strategic support to our Group General Counsel and play a critical role in driving the success of our organization.
Key Responsibilities- Committees & Boards: Coordinate the preparation of ARCC meetings and draft minutes (20% of time)
- Provide synthesis before Board meetings and Committees when needed
- Represent the General Counsel at Group Committees as required
- Internal & External Events: Provide inputs and assist in the preparation of the main internal and external meetings, organise and prepare materials, eg. Townhalls
- Work closely with the GGC's personal assistant to assist with the planning, coordination and leading of meetings/events to ensure optimal allocation of time to strategic priorities and committee responsibilities
- Plan and develop an annual social media campaign for the GGC in collaboration with the Communication Team and manage the GGC's social media
- Animation of the legal professional family (ca. 700 lawyers worldwide): Coordinate the Legal Leadership Team, including the organization of the regular Legal Leadership team meetings, facilitate meetings and trainings of the Legal Department, Coordinate the Global Legal Family offsite and work closely with internal and external stakeholders to organise the event, Coordinate the Group Legal mentoring program in conjunction with the HR team, Develop, maintain and enhance the legal professional sharepoint
- 2nd & 3rd lines of defense: Coordinate all internal processes and procedures for the Legal Department (eg. Internal Control, Operational Risk, Internal Audit) and work with respective Legal Teams and corresponding departments on implementation, testing and reporting on time, Monitor the key performance indicators to measure the effectiveness of legal operations and controls and report to the GGC and to the corresponding departments on a regular basis, Act as the primary contact point for Internal Audit team and work with respective Legal Teams on addressing the Audit findings, Act as Group Legal Data Referent responsible for promoting of a data protection culture with the Legal Department in line with the Group's strategy; be the primary contact of the Data Protection Officer (DPO) within the GIE AXA; support the Legal Department to be accountable and ensure data protection for its scope
- Global Panel of Legal Firms: Key point of contact responsible, with other direct reports, for managing the relationship with the 12 international legal firms member of the global panel, Manage conflict of interest waiver requests with relevant local legal teams, Coordinate with Group procurement the panel renewal (every 3 years)
- Budget & Procurement: Oversee legal team's budget including coordination of budget preparation, follow-up & reporting to finance teams, management of the costs of external service providers and regular monitoring and reporting to the GGC to ensure alignment with the objectives, Approve Purchase Orders requests
- HR: Contribute to human resources management of the Legal Professional Family (recruitments, management of external providers, apprentices, trainees) and champion talent management initiatives (including annual mentoring program, trainings, professional development) to contribute build a high-performing legal team, Key point of contact responsible, with other direct reports, for managing team communication, Support the GGC in the development and implementation of the HR initiatives and Key point of contact for HR department to ensure all HR initiatives and strategies (Diversity and Inclusion Survey, annual development programs, talent reviews, etc.)
- Experience in a multicultural context
- Good business acumen: understanding of the strategic issues facing the Group with understanding of the Industry and the Group
- Driven/highly motivated, autonomous with enthusiasm for new areas of expertise, needs agility to work outside own comfort zone and pick up and analyse new topics quickly as required by the General Counsel
- Demonstrated leadership abilities to influence stakeholders
- Analytical and synthesizing skills, e.g. ability to draw conclusions and make recommendations
- Internal control/risk competencies to implement policies and design processes
- Team player with ability to influence and federate across departments/ the Group (One AXA)
- Client driven and pragmatic, action-oriented, delivery-focused mindset with strong proven project management skills
- High degree of rigor and reliability, combining good analytical skills with the ability to summarize and select relevant information
- Excellent communication skills (written and oral), with the ability to document and present information in a concise and business-oriented manner (e.g. for senior management)
- Ability to interact with a variety of different correspondents (in operating entities, within and outside the Group, etc.) in a multi-cultural context
- Ability to deal with high volume and highly complex workload
- Ability to prioritize and deal with conflicting priorities daily using discretion and professionalism at all times
- Negotiation skills to deal with external vendors
- Financial budget process knowledge
- Fully fluent in English (oral and written); French desirable but not mandatory
- Good practice of MS Office suite, especially advanced Excel and PowerPoint skills
