Executive Assistant

il y a 1 jour

Paris, Île-de-France Qubit Pharmaceuticals Temps plein
Executive Assistant

Qubit Pharmaceuticals is seeking a highly organized and proactive Executive Assistant to join its fast-growing team. As an Executive Assistant, you will play a crucial role in supporting the executive team and ensuring the smooth operation of the company.

Key Responsibilities
  • Manage and maintain the executive team's calendars, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Coordinate event planning and logistics for internal and external meetings, conferences, and company events.
  • Assist in booking travel arrangements, including flights, accommodations, and ground transportation for executives and other team members.
  • Support the invoicing process by preparing, reviewing, and tracking invoices.
  • Provide administrative support to other teams as needed.
  • Propose ways to build and improve internal processes.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Act as a liaison between executives, external partners, and stakeholders, ensuring effective communication and coordination.
Requirements
  • Proven experience as an Executive Assistant or similar role, preferably in a fast-paced startup environment.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong attention to detail and problem-solving abilities.
  • Exceptional verbal and written communication skills, both in French and English.
  • Proficient in using productivity tools such as Microsoft Office Suite and calendar management software.
  • Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail.
  • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders.
  • Proactive and self-motivated, with the ability to work independently and as part of a team.
Benefits and Perks
  • Full-time, permanent position.
  • Starting date: October 2024.
  • Salary according to profile.
  • Health insurance and provident fund 100% covered.
  • Lunch vouchers worth €9 covered at 50%.
  • Possibility of remote work for 2 days per week.
  • Location: Paris 14th arrondissement.

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