Executive Assistant to Senior Vice President
il y a 3 semaines
Ipsen Pharma (SAS) is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. Our mission is to make a sustainable difference by significantly improving patients' health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.
Job SummaryWe are seeking an experienced Executive Assistant to support our Senior Vice President, Head of Global Medical Affairs. The successful candidate will be responsible for providing administrative support to the Senior Vice President and other members of the team, ensuring seamless communication and coordination of activities.
Key Responsibilities- Manage department calendars, including individual and group meetings, and coordinate facilities.
- Actively solicit input for managing conflicting priorities and proactively communicate and solve schedule conflicts.
- Provide copies of relevant documents and other essential information to department team members prior to meetings.
- Manage all administrative aspects of assigned projects, including developing a database to track project progress.
- Under the direction of the manager, the EA will be responsible for tracking contract processes, including entering the contract into the contract management system, managing invoices and PO processes, and ensuring all payments have been made.
- Provide administrative and word processing support to department team members, including proofreading, editing, and/or drafting documents.
- Produce and distribute a variety of materials for department use and for department and cross-functional meetings.
- Coordinate domestic and international travel for department leaders in compliance with Ipsen travel policies, preparing detailed itineraries from departure to return, creating and submitting travel expense accounts in Concur for department team leaders, and arranging travel for new hires.
- Manage and coordinate Business Unit's administrative needs, including filing system/records maintenance, department rosters, internal and field calendars, team vacation calendar, and shipping/receiving.
- Prioritize incoming communications (mail, email, calls) while anticipating and communicating any required actions/deadlines.
- Minimum 3-5 years of administrative experience supporting multiple team members, including Executive/VP level.
- Pharmaceutical/Biotech/Health-related field preferred.
- Excellent written and verbal English communications skills.
- Excellent skill level at MS Office (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to successfully manage multiple projects and meet deadlines.
- Demonstrated ability to communicate effectively with all levels of the organization as well as with external constituents.
- Demonstrated excellent project management skills, including delegation, tracking, budgeting, and communication.
- Proven ability to work well independently and on a team.
- Demonstrated excellent attention to detail.
- Demonstrated time management skills, including setting priorities and communicating project progress.
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Executive Assistant to Senior Vice President
il y a 3 semaines
Boulogne-Billancourt, Île-de-France Ipsen Pharma (SAS) Temps pleinAbout Ipsen Pharma (SAS)Ipsen Pharma (SAS) is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. Our mission is to make a sustainable difference by significantly improving patients' health and quality of life through effective therapeutic solutions for unmet medical needs.Job SummaryWe are...
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Executive Assistant to Senior Vice President
il y a 3 semaines
Boulogne-Billancourt, Île-de-France Ipsen Pharma (SAS) Temps pleinAbout Ipsen Pharma (SAS)Ipsen Pharma (SAS) is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. Our mission is to make a sustainable difference by significantly improving patients' health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through...
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Executive Assistant to Senior Vice President
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Boulogne-Billancourt, Île-de-France Ipsen Pharma (SAS) Temps pleinAbout Ipsen Pharma (SAS)Ipsen Pharma (SAS) is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. Our mission is to make a sustainable difference by significantly improving patients' health and quality of life through effective therapeutic solutions for unmet medical needs.Job SummaryWe are...
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