Executive Assistant

il y a 1 semaine

BoulogneBillancourt, Île-de-France Ipsen Pharma (SAS) Temps plein
Job Title: Executive Assistant

Ipsen Pharma (SAS) is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care.

We aim to make a sustainable difference by significantly improving patients' health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences, and Rare Diseases.

The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people's lives.

Job Summary

We are seeking an experienced Executive Assistant to support the Head of Global Medical Clinical Operations and the Head of Medical International and their respective Leadership Team (LT). The successful candidate will be responsible for all logistical and administrative functions to ensure a professional interface, seamless communication, and optimal coordination of activities on their behalf.

Key Responsibilities
  • Effectively manage administrative requirements and administration support.
  • Manage travel, calendar, and visitor logistics (including itineraries).
  • Review and gain approval for expenses.
  • Arrange travel (including flights, hotels, etc) using current booking system according to policies.
  • Support Head of Global Medical Clinical Operations, and Head of Medical International agendas, ensuring optimisation and prioritisation of time.
  • Effective higher management of diaries and meeting schedules, co-ordination leadership activities, correspondences, ensuring agendas and corresponding documentation availability and distribution.
  • Support logistics for meetings and events, including off-site days.
  • Proactive engagement with staff & key stakeholders, across and outside of the business to help drive forward the Department in line with Ipsen's strategy.
  • Learn functional aspects of the business to help support organisation requirements.
  • Support preparation of business documentation.
  • Office Management.
Requirements
  • Ideal: GCSE/A Level Qualification with degree or appropriate administrational qualification.
  • Minimum: Administrational related experience.
Experience
  • 5 years minimum experience as an EA supporting Exec Director levels.
  • Pharma experience ideal but not essential.
  • Project Management.
  • Experience of planning and executing events.
  • Pharma experience ideal but not essential.
  • Extensive experience in project management.
  • Excellent communication skills.
  • Excellent written and verbal English and French communications skills.
  • Excellent skill level at MS Office especially Excel (Word, Power Point, Outlook).
  • Ability to travel to applicable meeting locations/hubs as required, up to 20% of the time.

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