Procurement Compliance Specialist
il y a 4 semaines
This role is pivotal in overseeing procurement quality assurance and adherence to compliance standards, managing the P-Card program, and facilitating the development and coordination of the minority and woman-owned business (M/WBE) initiatives. The position involves conducting a thorough and specialized review of procurement and contract administration documents to ensure alignment with procedural, administrative, and legal standards.
The following responsibilities constitute the primary duties associated with this position. Additional tasks may be assigned as necessary.
- Oversees quality assurance and compliance for all procurement and contract administration documentation and records.
- Verifies and monitors the accuracy of data across various informational databases.
- Manages the P-Card program and provides supervision to the P-Card Administrator.
- Develops and oversees the compliance division budget in accordance with organizational objectives.
- Collaborates with city departments to ensure adherence to contract compliance, grant compliance, and P-Card compliance.
- Interprets and applies procurement laws, rulings, and regulations at the County, City, State, and Federal levels.
- Establishes goals and objectives while coordinating effective training for City employees on procurement-related policies and procedures.
- Develops and manages the minority/woman-owned business (M/WBE) program, addressing vendor inquiries regarding program initiatives and business opportunities with the City.
- Responsible for various personnel matters including recruitment, training, performance management, and related activities.
- Conducts special surveys and reports findings to the designated supervisor.
- Actively engages in local, State, and/or national professional procurement associations and organizations.
- Prepares and submits regular reports to department heads and the City Manager or designee as required.
- Establishes and maintains effective working relationships with vendors and city departments to ensure responsiveness to requirements and resolve procurement issues.
- Performs related duties as assigned.
A Bachelor's Degree in Business Administration or a related field is required, supplemented by four (4) years of experience in municipal procurement; or an equivalent combination of education, training, and experience that provides the necessary knowledge, skills, and abilities.
CPPO, CPPB, NIGP-CPP certification is preferred .
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this Job, the employee is regularly required to sit. The employee is frequently required to use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand, walk; reach with hands and arms, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.
Mathematics:
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic business math, algebra, and geometry.
Language Ability:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information at public meetings and respond to questions from groups of managers, clients, customers, and the general public.
Reasoning:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Business office environment most of the time. Periodically works in a warehouse environment and outside storage areas. The noise level in the work environment is usually quiet.
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