Associate Human Resources Officer

OVERVIEW
**Post Number**: IEP/PA/145
**Grade**: P-1
**Parent Sector**: Education Sector (ED)
**Duty Station**: Paris
**Job Family**: Human Resources
**Type of contract**: Project Appointment
**Duration of contract**: 1 year
**Application Deadline (Midnight Paris Time)**: 16-DEC-2024
**UNESCO Core Values**: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Organizational Setting
As the only specialized organization with the mandate to support educational policy, planning and management, the UNESCO International Institute for Educational Planning (IIEP-UNESCO) plays a unique role within the United Nations system. IIEP was established in 1963 as an integral part of UNESCO. It supports ministries of education around the world and other key actors to plan and manage education systems through its programmes of training, technical assistance, policy research and knowledge sharing.
Overview of the functions of the post
The post delivers on results under the overall delegated authority of the Director of IIEP-UNESCO and immediate supervision of IIEP-UNESCO’s Human Resources Officer within the Corporate Service Unit (CSU). The Associate Human Resources Officer provides a range of support services throughout the employee life cycle, which include recruitment, onboarding and off-boarding, performance management, staff development, benefits and entitlements management as well as employee welfare. The incumbent works diligently, meets deadlines, evidence UNSECO core competencies and consistently supports the HR function to meet the evolving needs of IIEP-UNESCO’s workforce in all its locations.
DUTIES AND RESPONSIBILITIES
Support IIPE-UNESCO’s Recruitment, On-boarding and Off-boarding Function:
Provide support in the preparation in annual staffing plans and maintain an accurate recruitment tracker for management reporting.
Provide quality support to hiring managers on the recruitment and selection process covering full recruitment cycle from planning to selection, appointment and onboarding.
Ensure all written assessments and competency-based interviews (CBI) is administered in a timely and efficient manner and where necessary, advise applicants on IIEP’s recruitment process.
Provide support in completion and accurate interview reports and recommendation Memos for the Director’s approval in a timely and efficient manner.
Research and recommend approaches (e.g., outreach) to assist in attracting suitably qualified individuals for highly specialized technical posts.
Ensure all recruitment files and recruitment trackers are kept up to date in an efficient manner for management reporting.
**Support IIPE-UNESCO’s Performance Management Function**:
Support Managers, Staff and SC contract holders in completing performance management steps in MyTalent in a timely manner.
Provide support for the generation of performance management status reports from MyTalent, assure their accuracy and submit for management reporting.
Support Managers by providing guidance on completing probationary and annual performance reviews within laid down timeframes.
Long Description
Support IIPE-UNESCO’s Staff Benefits and Entitlements and Welfare Function:
Prepare draft offers of employment, separation letters and Personnel Action Requests for the Human Resource Officer’s approval in a timely and efficient manner.
Provide support to ensure Staff entitlement and benefits are processed on a timely manner (Appointment, and separation, statutory travel and shipment).
Ensure that departing Staff members complete their off-boarding procedures in a timely manner.
Contribute to initiatives to enhance the wellbeing and engagement of employees at all levels.

**Support IIEP-UNESCO Staff Development Function**:
Provide support for staff development requests and compile an annual training plan; monitor individual and team training progress and update plan as necessary.
Prepare training schedules and logistics for locally hosted face to face learning and development events and coordinate the logistics needs for a smooth training process.
Long Description
Staffing Tables and HR Personnel Records Management
Maintain accurate records of IIEP-UNESCO staffing list; provide updates to senior management on demand.
Provide support in the preparation of HR Statistics, Data and Analysis, Charts for IIEP’s Governing Board.
Create and maintain accurate individual HR personnel records for new and existing Staff and Service Contractors assuring their integrity.
Maintain and update IIEP-UNESCO digital and physical HR records repositories assuring easy access and retrieval.
Creation of a Digital HR Portal.
Provide support in the creation of a digital HR portal.
Liaise with KM Unit at HQ to understand better records management in UNESCO and implement best practices in IIEP-UNESCO.
Ensure the various steps in implementing the Digital HR portal is carried out on a timely manner.

Other
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