Regional Workplace Manager

Ogury is** a global adtech company** that delivers Personified Advertising solutions grounded in privacy to brands, agencies and publishers by focusing on targeting personas, not people. - We deliver relevant audiences at scale and on quality publisher inventory thanks to **our exclusive data**, which is meticulously collected and crafted from millions of** self-declared customer surveys, enriched with billions of impactful data points, and refined by AI.** This results in audience insights and performance not available through any other AdTech platform. - Founded in 2014, Ogury is a global organization with** a diverse team of 500+ people** across 17 countries. - At Ogury, **our vision unites us all**. But we know that it takes people from all walks of life to come together and make it happen. We **embrace and celebrate what makes us different**, creating a unique and winning culture where everyone **feels safe**, has access to **the same opportunities**, and is excited about bringing their **most authentic self to work**. Everyday. - Together we’re changing the face of adtech with values that inspire excellence, standards that encourage a leadership mindset, and an inclusive workplace where **Ogurians are engaged and know they belong.** The Regional Workplace Manager will ensure the development of offices while respecting the brand image and the employees experience. - We are looking for a Regional Workplace Manager that will support several offices focusing on - Office Management, Health and Safety, Risk Assessment, Event Management and Compliance. What you will be doing: **Workplace Management**: - Manage the day-to-day office operations, ensuring our offices are maintained to a high standard, and spot necessary adjustments, fixes, repairs, and improvements. - Coordinate with external contractors and vendors to address maintenance needs promptly and efficiently. - Optimise the office layout and help the management team find the right solutions. - Manage the onboarding/offboarding process (desk, access badge, etc) - Foster effective communication with employees, addressing office inquiries and concerns in a timely and professional manner. - Manage our facility management providers and services, including relationships with our building manager, management of the services that are contractually required to provide (cleaning, maintenance, printers, availability of common equipment, security aspects etc.) - Ensure that office policies regarding the safety and security of the offices are respected (registering visitors, locking office doors etc.) - Keep a clean inventory: manage snacks, office supplies, goodies, etc and place orders when necessary. - Manage suppliers, invoices and payments, and ensure our financial records are accurate and up to date, following the annual budget. - Understand different markets and propose efficient solutions for our offices in terms of location strategy. - Source contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal and security, creating a network that ensures every need is met. **Health & Safety Management**: - Ensure all facilities and technical services adhere to safety standards and regulations. - Conduct regular inspections, maintain safety protocols, and organize safety training for staff and visitors. - Update regularly the Compliance and H&S pages relating to your region. - Monitor and ensure all H&S audits are carried out and assess outcomes as well as risk assessments. **Risk Management / Compliance**: - Carry out where appropriate and support risk assessments for all tasks and areas and ensure that all hazards and risks are highlighted and eliminated or reduced to as low as possible. - Maintain an up-to-date knowledge of relevant legislation and guidance documents for all office in remit ensuring statutory compliance. - Develop and update emergency response plan, business continuity plan, health and safety plan and management plan, ensure all amendments are tracked and controlled. - Ensuring that documentation is up to date, new requirements and legislation are included accordingly. Contribute to internal audits and to the continuous improvement. - Support establishing site specific policies, procedures, systems, and ways of operating that ensure compliance with all legislative and Company requirements. - Lead investigation processes for all accidents and keep records. Ensure that reporting processes and deadlines are met. Develop corrective action plans with relevant managers and teams where necessary. **Events Management**: - Evaluate and suggest the right events that fits our team members and internal culture. - Coordinate events, managing any issues on the day, dealing with the providers, observing budget, coordinating participants and overseeing the post event reviews and attendees feedback. **About you**: - Have 3+ years of experience in a similar Office Management role. - You are dynamic, with a "can-do will