Office Manager/executive Assistant

il y a 5 jours

Paris, France IFS Temps plein

Description de l'entreprise

At IFS you will work in a growing, global enterprise software company built upon committed and empowered colleagues who come to work knowing they are making a difference. We work every day within our single platform and embedded digital innovation to help our customers be their best when it really matters to _their_ customers - at the Moment of Service. We take pride in ensuring that our employees are able to achieve the company goals as well as develop their career. We believe empowered autonomy, committed colleagues and being part of a winning team are the keys to our success and what makes us great

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

Description du poste

As Office Manager/Executive Assistant, you will play a key role in building and maintaining a welcoming and inclusive workplace for all employees and visitors (clients, prospects, users, partners). In parallel, you will provide administrative support to the Managing Director France.

You will closely work with the French and international teams within the following key duties and responsibilities:

- Physical reception and mail/delivery management
- Office management to ensure that the work spaces remain operational and secure
- Orders and supplies management
- Relationship management with our suppliers
- Invoice and payment management related to general expenses
- Optimization of our facility management
- Organization of internal events and activities
- Agenda, travel and professional expenses management for Managing Director
- Taking meeting minutes
- Assisting with the preparation of documents, meeting presentations
- Supporting ad-hoc tasks and special projects

**Qualifications**:

- You have at least 3 years of experience in similar role within the software/IT industry.
- You are proactive, with a sense of rigor and polyvalence.
- You are solution-oriented with good sense of interpersonal skills.
- You have a perfect use of digital tools (Excel, Word, Outlook, PowerPoint and Teams)
- You level of English is operational

Informations supplémentaires

PPA is part of our recruitment process.

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