Office Manager-executive Assistant

EXCLUSIVE NETWORKS | Introduction Exclusive Networks is a global trusted cybersecurity specialist for digital infrastructure founded in 2003, based in France (Boulogne-Billancourt), a leader in its market and having a global presence in more than 40 countries across Europe, Middle East, Africa, Asia-Pacific, and North America through more than 70 fully owned subsidiaries and listed on Euronext Paris since Sept 23, 2021. In 2021, Exclusive Networks generated sales of 3.3 billion euros. At Exclusive Networks, we are passionate about making a difference. That means delivering the best to our clients, doing our part to create a prosperous and safe digital world, and helping our people to realize their potential. **DUTIES AND RESPONSIBILITIES | **About the role** We are seeking an Office Manager-Executive Assistant to support our senior-level managers and ensure the smooth day-to-day running of our office. This role will involve a variety of administrative tasks, including acting as a point of contact for executives, managing office supplies and facilities, and assisting with event planning. This role will report to the Executive Assistant. We are seeking an Office Manager Workplace responsible to ensure the smooth day-to-day running of our office. This role will involve a variety of administrative tasks, including acting as a point of contact for executives, managing office supplies and facilities and assisting with event planning. **As the Office Manager-Workplace responsible (Responsable Services Généraux), you will**: - Manage day-to-day operations of the office, including ordering office supplies and commodities, overseeing facilities management to create a safe, inclusive, and welcoming workspace for all staff. - Be the point of contact for the building asset management and facilities. - A continuous optimisation of the Workplace logistics in order to maintain ExN facilities and work conditions at the highest level and standards: furniture, open space management and promotion, office supply and tech, mobility assistance. - Process management following established policies: access and badge process and car policy. - Management of the car fleet - Management of the relationship with the travel agency - Negotiations and purchasing of services with different suppliers - Be aware of French and European requirements as for the people safety and office security and stick to them (signage, etc) - Take a proactive approach to identifying opportunities to enhance the office operational requirements and promote open space working attitude. - Planning events with a focus on inclusivity and equity and adapting to global corporate calendar under SEA to CEO supervision. **QUALIFICATIONS AND EXPERIENCE** |** **About you** - 3-5 years of relevant work experience in office management and workplace management - A "can-do" attitude with a demonstrated ability to work in a fast-paced environment. - Respect for confidentiality and a high level of discretion. - Excellent communication skills, including fluency in both French and English, with the ability to interface effectively with people at different levels of the organization. - Strong problem-solving skills and a proactive approach to planning and structuring process management - Flexibility to handle ad-hoc tasks and unexpected challenges outside of core business hours. - Knowledge of Navan& Cleemy/Lucca and fleet management experience is appreciated. - Financial basic skills **WHO ARE EXCLUSIVE NETWORKS?** |** **Why work for us** Exclusive Networks is committed to upholding the highest ethical standards. We are committed to fostering, embracing, encouraging, and preserving a culture of diversity, equity, and inclusion. **Our benefits include**: - 25 days of vacation - 12 days of RTT (reduction of working time) - 1 "Anniversary Day" - Employee's dependents are also covered by the company's health insurance for free. - Underground parking on site, company restaurant - Company health insurance paid in full by the employer. - In case of sick leave, the salary is maintained at 100% after one year of seniority.