Executive Assistant

Executive Assistant
Equinix is the world’s digital infrastructure company, operating 240+ data centers across the globe and providing interconnections to all the key clouds and networks. Businesses need one place to simplify and bring together fragmented, complex infrastructure that spans private and public cloud environments. Our global platform allows customers to place infrastructure wherever they need it and connect it to everything they need to succeed.

We are a fast-growing global company with 20 years of continuous growth. Through our innovative portfolio of high-performance products and services, we have created the largest, most active global ecosystem of 10,000+ companies, including 2,100 networks and 3,000+ cloud and IT service providers in 32 countries spanning six continents.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment. that is foundational to our core values as a company and is vital to our success.

**Job Summary**

We seek a bright and enthusiastic professional for the Executive Assistant role to support our French MD. This is a highly visible role based in our office in Paris.

**Responsibilities**

Meeting and Event Planning/Preparation
- Organizes meetings and develops agendas and meeting materials (such as presentations and reports) as needed
- Prepares meeting rooms, ordering catering for both internal and external facing meetings
- Providing a warm and friendly welcome for external visitors and greeting them upon arrival
- Plans and organizes business unit special events

Support to the French Management Team
- Assist the FMT every 2 weeks, notes and action taker (highly confidential)
- Drive projects as defined by the FMT during these meetings
- Reports to the FMT progresses, difficulties and successes

Communications
- Maintains confidentiality and professionally deals with highly sensitive information
- Acting as the first point of contact for external and internal inquiries, dealing with both difficult and sometimes highly confidential/sensitive issues
- Owns the All Hands content, gathers all materials, and makes sure these events are top quality

Special Projects
- Coordinates special projects as needed, e.g., regular and ad hoc social and company events
- Acts as the PMO for the French Management Team, with trans-functional projects, to make sure they are delivered on time, on purpose and on budget, gathering all required resources

Budgeting and Expense Management
- Manages departmental budgets
- Processes expense reports and POs and proactively manage these to completion

Calendar Management and Travel
- Coordinates and manages complex calendars over multiple time zones
- Makes travel arrangements as needed
- Supporting the wider senior management team when needed

**Qualifications**
- Advanced proficiency in Microsoft Applications, including Word, Excel, PowerPoint, and Outlook
- Ability to prioritize and re-prioritize in a dynamic environment
- Highly organized and detail-oriented with an ability to work on your initiative
- Ability to execute tasks and make decisions with little supervision
- Standout colleague with a customer service focus and the ability to relate to employees with a wide variety of personalities and functional expertise
- A great sense of humour is always appreciated
- Bachelor’s degree desired
- Excellent written and verbal communication skills
- Fluency in English and French is a requirement
- Experience working as an Assistant or Executive Assistant supporting a VP or similar
- Experience working in a culturally diverse and global company is a plus
- Desire to thrive at Equinix and change the way the world connects

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.

**Qui sommes-nous ?**

Equinix est à ce jour la société d'infrastructure numérique la plus importante au monde.

Exploitant plus de 240 datacentres à travers le monde, elle fournit des interconnexions à tous les principaux clouds et réseaux.

Les entreprises ont aujourd’hui besoin d'un seul et même endroit afin de rassembler des infrastructures fragmentées et complexes, mais également de si