Administrative Officer

**Administrative Officer - Operations** - EIT Manufacturing**
- Full-time position at the EIT Manufacturing ASBL (Headquarters) in Paris_

**About EIT Manufacturing**:
**Missions and Key Accountabilities**:

- **CEO Personal Assistance**:

- Acting as a point of contact between the CEO and internal/external stakeholders for meeting organisation.
- Organising meetings and appointments.
- Handling sensitive company and personal information with professionalism.
- **Onboarding and Offboarding Support**
- Assisting with the administrative onboarding and offboarding of EIT Manufacturing ASBL employees.
- Supporting the onboarding and offboarding process for partner organisations (members).
- **Office Administration - Headquarter Office**
- Overseeing general office administration.
- Serving as the primary contact for the landlord regarding access, security, and maintenance.
- Manage yearly office closures.
- Handling all official correspondence (sending and receiving letters).
- **Travel Agency Coordination**
- Acting as the key user for the travel agency trip booking platform.
- Managing user profiles.
- Serving as the primary point of contact for technical issues and questions, liaising with the agency’s Account Manager when needed.
- **Event Organisation & Meeting Support**
- Assisting in organising internal events.
- Preparing agendas, taking minutes, and following up on action items.
- **Operational Support**
- Providing assistance in cross-functional tasks within the Operations team.
- Organising files, reports, and correspondence for easy access.

**Qualifications and experience**:

- **Education**: A degree or relevant qualification in Business Administration, Management, Secretarial Studies, or a related field is preferred.
- **Experience**: A minimum of 3-5 years’ experience in a similar executive support or personal assistant role, ideally within a corporate environment.
- **Commitment to Excellence**: Adherence to the highest standards and best practices in executing team assistant functions.
- **Process-Oriented & Detail-Focused**: Strong analytical skills with the ability to balance structured thinking and creativity.
- **Exceptional Communication Skills**: Excellent verbal and written communication skills. Fluency in English and French is mandatory, with additional European languages considered an advantage.
- **Strong Organisational Abilities**: Well-developed organisational skills, with a proactive approach to improving efficiency through innovative ideas and solutions.
- **Team Player**: Ability to collaborate effectively in an international environment, understanding the value of teamwork.
- **Independence & Integrity**: A trustworthy professional who can work independently while maintaining confidentiality.
- **Multitasking & Service-Oriented Approach**: Organised, proactive, and capable of managing multiple tasks efficiently with a strong focus on service delivery.
- **Technical Proficiency**: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant digital tools.

**We offer**:

- A full-time, unlimited duration employment contract (CDI) under French labour law.
- A flexible hybrid working environment
- A diverse team with colleagues from all over the world
- A Strong network across manufacturing, academia, and startups in Europe.
- Opportunities for career growth and continuous learning. Meaningful work with a focus on sustainable innovation.

**Location**:
The role location will be Palaiseau or Paris 13. Remote work is allowed two days a week.

**Reporting**:
The Administrative Officer - Operations will report to the COO of EIT Manufacturing.

**Equal opportunities**:
**Selection Committee**:
**Protection of personal data**:
**Closing date is**March 14**th**, 2025