Senior Contract Coordinator

**Title**:
Senior Contract Coordinator M/F

**Company**:
Ipsen Pharma (SAS)

**Summary / purpose of the position**

**To coordinate the team and evolve the thought-leader and Patient/Patient organizations contracting process in collaboration with all key stakeholders and manage thought-leader and Patient/Patient organizations contracts associated with Global Chief Medical Office (CMO) activities.**:
**To support the therapy area stakeholders in the management of contracts, and to drive evolution of the current process to improve efficiencies.**:
**Main responsibilities / job expectations**

**Coordinate contract team, training, and processes**
- To lead weekly team meetings and ensure timely completion of actions.
- To participate in the recruitment, onboarding, and training of new team members.
- To manage all new incoming requests and dispatch according to the team workload.
- To support the team in resolving challenges.
- To have a full working knowledge of compliance regulations and all relevant Ipsen SOPs, and to ensure team is appropriately trained and up to date.
- To be the iEngage platform CA representative (trainings, updates, implementation, etc.)
- To be the Ariba CA representative, supporting with software and process updates and with training for the global medical team.
- To be the compliance reference person for the team, attending relevant training and cascading this information (e.g., ABPI code updates).
- To coordinate regular metrics reports, as required by Ipsen stakeholder groups.

**Continuously evolve the contracting process for optimum efficiency**
- To work with the Congress and Vendor Manager, the Global Medical Publications and Communications Director, the relevant Therapy Area stakeholders, Legal, Ethics and Compliance, Purchasing, Finance, affiliates, and vendors, as appropriate and necessary, to support the continuous evolution and improvement of the contracting process.
- To develop and maintain a Contracting Guide, outlining the process, the different country requirements and timelines, the core stakeholders, the relevant databases and access requirements, all necessary templates, and any other relevant information.
- To work closely with the global Legal Team to develop ad-hoc contracts and ensure timely updates to general/standard templates, as needed.
- To be the point of contact for the country profile updates, setting up meetings twice a year to discuss any matters with global Business Ethics and key local affiliates: U.K., U.S.A., France, Italy).
- To work with the Medical Directors in maintaining an efficient filing system and supporting with global audits when applicable.
- To update and maintain the payment process and associated training slides in line with local country requirements.
- To regularly meet with the accounting team to identify and resolve any issues arising.

**Manage contracts**
- To ensure timely contracting of thought leaders and patients/patient organizations, through Ariba; in particular:

- To manage contracts for global CMO activities
- Advisory board meetings
- Satellite symposia
- Webinars
- Consultancy services
- Yearly contracts
- To work with event organizers to determine parameters of contracts (hours, accommodation, travel, expenses, etc) and prepare first draft of contract.
- To coordinate legal review of contracts when applicable.
- To coordinate local compliance review of contracts.
- To coordinate all communication with thought leaders around contracting.
- To work with the legal team to manage any requested contract amendments.
- To ensure timely reconciliation of expenses and honoraria, via K2.

**General**
- To complete all of the above activities within the framework and in compliance with SOPs and other systems in force within the Ipsen group.
- To perform any other activity as may reasonably be required from time to time.

**Knowledge, abilities & experience**

**Ideal**:

- Ability to communicate in multiple languages a benefit
- At least 1 years’ experience in a pharmaceutical environment
- Experience of working in a matrix team with strong organizational skills, commercial awareness, and sensitivity to cultural differences

**Minimum**:

- Graduate qualification or equivalent in a relevant discipline
- Unparalleled attention to detail
- Proactive collaborator
- Excellent verbal and written English communication skills, especially in the scientific field
- Project management experience in coordinating the production and delivery of multiple documents
- Demonstrated team management experience