Office and People Manager

Location: Paris HQ (Hybrid)_
- Department: People Team_
- Reports To: Head of People_

Hi, we’re Prismic and we’re designing the future of the web.

At Prismic, we believe in **autonomous websites** and **deeply personalized digital journeys**. Our mission is to **empower marketers and developers to create empathic web experiences at scale and with soul**.

We’re pioneering an entirely new category**:the Automation Platform for Websites**. It’s what comes _after_ the CMS. Imagine a site that knows your brand by heart and grows itself, continuously optimizing layout and interactions—while staying beautifully on-brand.

**Used by Builders at Bershka, AXA, Deliveroo, TicketMaster**

Over **5,000 companies** trust Prismic, including **300+ enterprise teams** who build and scale with us. We’re product-obsessed, community-powered, and backed by top-tier investors.

We work with thrilling problems like encoding **brand voice** and **visual identity** into adaptive systems, designing **agentic AI architectures** that drive growth, creating tools that let marketers build **empathetic flows** without code, process automation with AI, etc.

**Join Us**

We care about the web staying human and that we can only achieve that as a team.

**Purpose of the Role**

The Office Manager ensures a smooth and engaging employee experience by designing and delivering efficient people processes and cultivating a workplace environment that promotes employee well-being, collaboration, and productivity. This role spans a diverse set of responsibilities—from onboarding and office operations to wellness, team-building events, automation, and policy management.

**Key Responsibilities**

‍ **Employee Experience & Onboarding**
- Coordinate and continuously improve the full-cycle onboarding and pre-onboarding process.
- Coordinate employee travel and logistics for onboarding at Prismic HQ.
- Prepare, update, and manage onboarding documentation and welcome kits.
- Plan, schedule **all Onboarding Sessions, and host the Office onboarding session.**Collaborate with cross-functional teams for role-specific onboarding.
- Ensure all necessary equipment and access is arranged in coordination with IT and relevant teams.
- Maintain regular communication with new hires before and during onboarding.
- Collect and analyse onboarding feedback to identify opportunities for improvement.
- Support the off-boarding experience and ensure all off-boarding tasks are handled smoothly.

**Well-Being & Workplace Culture**
- Foster a supportive & engaging office culture aligned with the global culture & engagement strategy.
- Coordinate all wellness initiatives (e.g., yoga sessions )
- Coordinate employees pulse checks in place
- Analyse well-being data and implement action plans in collaboration with the Head of People.
- Take care of snacks and office perks to boost morale and create a welcoming environment.

**Office & Operations Management**
- Oversee office upkeep, workspace readiness, and equipment maintenance.
- Liaise with vendors, suppliers, and building management.
- Manage operational processes such as invoice review and coordination with the Finance team.
- Ensure a smooth day-to-day experience in the Paris HQ for both remote and in-person teams.

**People Projects & Internal Communication**
- Partner with the Head of People to roll out key HR initiatives and projects.
- Own the internal policy documentation system and ensure easy employee access.
- Propose and implement internal communication improvements (e.g., for weekly all-hands or Vortex meetings).
- Identify, implement, and maintain automations to streamline people processes and boost team efficiency.

**Team Building & Events**
- Own the planning and execution of quarterly team building events and make sure they are aligned with the company values & culture strategy.
- Co-organise and coordinate company-wide global team buildings once or twice a year, end-to-end.
- Collaborate with stakeholders, external vendors, and venues to ensure smooth delivery of events.
- Track feedback and continuously iterate on the team-building experience.

**Required Skills & Competencies**

**Must-haves**:

- Proven experience in onboarding, HR project coordination, and office management.
- Highly organised with excellent time-management skills.
- Strong interpersonal and communication abilities (written and verbal).
- Comfortable working independently, taking initiative, and solving problems.
- Some exposure to **culture and workplace management**:

- Tech-savvy, with a mindset for automation and process optimisation.
- Fluent in English and French.
- Empathetic, trustworthy, and confidential with HR-related information.

-Comfortable working **on-site in Paris** (4 days/week for onboarding, 2 days/week rest of the time)
- Willingness to handle **administrative tasks** (e.g., rent, utilities)
- Comfortable **working closely with leadership**

**Bonus**:

- Experience with Notion — for knowledge-based work
- Experie