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DEADLINE FOR APPLICATIONS
19 June 2025-23:59-GMT-04:00 Atlantic Standard Time (St. Vincent)
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website:
WHY JOIN WFP?- WFP is a 2020 Nobel Peace Prize Laureate.- WFP offers a highly inclusive, diverse, and multicultural working environment.- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.- We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
ORGANIZATIONAL CONTEXT
In 2018, WFP re-established its presence in the Caribbean with an office in Barbados. The WFP Multi-Country Office (MCO) supports 22 countries and territories across the English and Dutch speaking Caribbean.
WFP Caribbean’s capacity strengthening focuses on vulnerability analysis and mapping; end to end supply chain management; shock responsive social protection, school-based programming; food systems strengthening; and climate risk financing.
In times of crisis, WFP works with partners to provide direct assistance when events surpass national and regional capacities by delivering food, cash or voucher assistance, or through emergency logistics or emergency telecommunications service provision.
Job holders will perform administrative support functions to the St. Vincent and the Grenadines Satellite Office and will report to the Head of Satellite Office or their designate. At this level, work is carried out under mínimal supervision. Job holders are expected to produce organized and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.
Job Purpose
To deliver standard business support processes to the WFP St. Vincent and the Grenadines satellite office, to facilitate effective service delivery to the operations.
KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):
- Gather information with clear direction to support the drafting of documents, preparing reports by other staff, and update/maintenance of database/records.- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.- Respond to queries and escalate where appropriate, in order to provide a timely and accurate service.- Provide guidance on routine business support methods and practices to colleagues to ensure services are delivered consistently and to the required standards.- Facilitate upkeep of the Office premise including repairs and maintenance, janitorial, security, etc.- Maintain adequate inventory of office supplies and visibility items and ensuring request is made to replenish stocks.- Provide support with Travel for the St. Vincent and the Grenadines Office, including providing assistance with visa and customs.- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.- Keep accurate record of cash and petty cash journals and submit monthly reports in a timely manner.- Maintain a standard set of systems and files, to ensure information is accurate and readily available for the finance function.- Any other related duties as assigned.
OTHER POST REQUIREMENTS (details to be determined by Post Managers)
As a humanitarian organization, WFP provides emergency response support to the 22 English and Dutch-speaking countries in the Caribbean as needed. In this role, the incumbent may be required to:
- Support the Unit's emergency response activities.- Deploy to affected countries to assist with operations as required.- Work beyond regular working hours to support emergency response effort.
STANDARD MINIMUM QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education.
Experi
