Recruitment Administrative Assistant

Please note that at this time we are not accepting external agency submissions for this role.

A&O Shearman

A&O Shearman is a new global industry-leading law firm, with 48 offices in 28 countries worldwide. Our fluency in English law, US law, and the laws of the world's most dynamic markets, enables us to provide unmatched insight and seamless delivery to clients. We work on challenging and important deals and disputes that have the potential to shape the future.

We offer exceptional opportunities for our people; opportunities to work for the world's leading businesses; to transform the status quo, and to deliver your best work, helping you and your career to thrive, while delivering unparalleled outcomes for our clients.

Whether you're helping clients solve complex challenges, transforming the ways we manage our business, or ensuring the smooth-running of our operations, this is an environment where you can belong and excel. We provide first-rate training and development, we are committed to an inclusive environment, and we provide support and ways of working that help you optimize your wellbeing.

What truly defines a career with us? We recruit the best and ask for the best of you. And together, we will redefine success.

Department purpose and structure

The HR team at A&O Shearman provides a first-class service to the business, offering strategic HR business advice at the business partner level and quality support services in the full range of HR functions through specialist teams such as, learning & development, recruiting, reward, employee relations advice, diversity and inclusion, payroll, systems and HR administration.

Role purpose

The Assistant, Recruitment Administration provides critical support to the larger U.S. Recruitment team, which includes our lateral (partner, counsel, associate, and staff recruitment) and law student recruitment team for the Firm's U.S. offices.

Key relationships

• US and Global HR teams
• Risk & Legal team
• Associates, Counsel, Partners, and various members of the Business Teams

JOB DESCRIPTION

Role and responsibilities

Recruitment

• Update and maintain spreadsheets and recruitment systems (applicant tracking systems)
• Maintain candidate records
• Coordinate the scheduling and calendaring of interviews for all U.S. candidates
• Organize in-person meetings and interviews by collaborating with Front of House and Audio-Visual teams to ensure proper conference room arrangements
• Draft and prepare candidate schedules, biography documents, and offer letters
• Collect, compile, and distribute feedback following interviews
• Prepare on-campus interview schedules and enter all candidate data into applicant tracking system

On-boarding & Induction

• Facilitate the sharing and processing of new hire documentation including background and conflicts checks
• Draft orientation schedule, which may include professional photographs, core training programs, etc.
• Prepare onboarding documents, such as payroll packets, contact sheets, benefits information, etc.
• In preparation for arrival, coordinate with the responsible teams to ensure new joiners have received all relevant materials, including IT equipment, and that firm accounts have been established

General Administration & Other

• Engage with third party vendors such as the background check provider, external recruitment agencies, etc.
• Maintain a library of recruitment and onboarding related documents
• Draft bespoke documents and templates
• Assist with special projects as needed
• Additional responsibilities as directed

Team

This individual will report directly to the Senior Manager, Attorney Recruitment and will work closely with other members of the US HR team.

Key requirements

Recruitment

• Bachelor's degree
• Experience with Microsoft Word, Excel and Adobe
• Outstanding communication and interpersonal skills
• Demonstrated ability to work well with others
• Exceptional organizational skills with excellent attention to detail
• Strong judgment and ability to respect, protect, and maintain highly confidential information
• Flexibility to work overtime as necessary

Preferred Qualifications

• At least one year of relevant work experience

Equal Employment Opportunity, including Veterans and Disability

A&O Shearman is an equal opportunity employer, including Veterans and Disability. Every individual has the right to work in a professional environment that promotes equal opportunity and prohibits discrimination and harassment. This policy applies to all aspects of an individual's relationship with A&O Shearman, including, without limitation, recruitment, hiring, training and development, promotion, compensation, discipline, termination, and all other terms and conditions of employment.

If you are vision-impaired or have another disability under the Americans with Disabilities Act or similar law and wish to discuss accommodations related to applying for employment at A&O Shearman, please contact US HR Transactions at US- or call and ask for HR Transactions.

Additional information - External

This role can be based in either the New York or Washington, D.C. office. For individuals assigned to or hired for this opportunity in New York, the estimated annualized base salary range for this position is $62,500 - $75,000. For individuals assigned to or hired for this opportunity in Washington, D.C., the estimated annualized base salary range for this position is $65,000 - $80,000. The actual base salary offered will depend on the overall qualifications of the individual applicant for the position and other job-related factors permitted by law.