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About Douge International
Douge International is a globally recognized executive search and strategy consulting firm with 23 years of experience across 70+ countries. Founded in 2000, our firm has worked with thousands of executives across the Luxury, Financial Services, FMCG, and Government sectors. We are proud to deliver superior, high-impact services and are driven by a constant desire to anticipate the future needs of our clients and exceed their expectations. Our proprietary OSP methodology allows us to operate seamlessly across geographies, providing elite C-suite talent and corporate advisory with one point of contact.
Position Overview
We are seeking a proactive, highly organized, and discreet
Executive Assistant
to directly support our CEO and senior leadership team. This position is essential to ensuring smooth executive operations, calendar optimization, project coordination, and high-level stakeholder engagement across time zones. The ideal candidate is both agile and detail-oriented, capable of operating independently while managing a wide array of administrative, communication, and coordination tasks in a fast-paced, international setting.
Key Responsibilities
- Serve as the central point of contact between the CEO and internal/external stakeholders.
- Manage executive calendars, arrange meetings, and coordinate domestic and international travel.
- Prepare briefing materials, reports, and presentations with attention to detail and strategic framing.
- Monitor and manage the flow of information with urgency, confidentiality, and precision.
- Organize and support high-level events, off-sites, and executive meetings, including minute-taking and follow-ups.
- Handle expense tracking, invoicing, and light accounting support for executive-level activity.
- Support internal communications and liaise with clients and global partners on behalf of the CEO.
- Anticipate executive needs and operate with a high level of discretion, reliability, and responsiveness.
- Collaborate with the office team to ensure an organized and well-functioning executive environment.
Profile
- Master's degree preferred; strong academic background in management, communication, or international relations is a plus.
- 5–8 years of experience as a personal assistant, executive assistant, or office manager supporting C-level executives.
- Excellent organizational and time management skills; able to prioritize and manage multiple streams of work.
- Fluent in both English and French; other languages are a plus.
- Skilled in MS Office, project coordination tools, and digital communication platforms.
- Exceptional written and verbal communication skills, high emotional intelligence.
- Professional discretion, adaptability under pressure, and a global mindset.
- Holds a European nationality or a valid French work visa.
Why Join Us?
- At Douge International, you'll be working at the heart of international decision-making, supporting a visionary CEO in shaping the future of leadership worldwide. We offer a dynamic environment, close exposure to high-level business and government stakeholders, and the opportunity to grow your career alongside some of the most respected minds in strategy and executive consulting.
