Executive Assistant

il y a 5 jours

Paris, Île-de-France QuantHouse Temps plein

Executive Assistant – Paris

We are looking for an
Executive Assistant
who will provide high-level administrative and organizational support to the people while handling day-to-day employee administration.

The ideal candidate is proactive, people-oriented, and passionate about
making people happy at work
by ensuring smooth communication, efficient processes, and a positive work environment.

Key Responsibilities:

1-Internal Communication & HR Support:

  • Serve as the first point of contact for employees regarding administrative questions.

  • Distribute internal communications (memos, HR updates, company announcements).

  • Support HR initiatives, including training, performance reviews, and health & safety programs.

  • Contribute to maintaining a positive workplace culture and employee engagement.

  • Welcome and host guests in the office.

2. Administrative & Executive Support:

  • Draft and prepare letters, reports, minutes, and presentations.

  • Assist accounting with bookings, client communications, and control tasks.

3- Employee Administration:

  • Track absences, leave, sick days, and medical check-ups.

  • Manage onboarding and offboarding processes, including welcoming new employees, integrating them into the team, and handling exit documentation.

4. Office & General Administrative Support:

  • Manage office supplies and vendor relationships.

  • Organize internal events, including team meetings, staff gatherings, and company celebrations.

  • Assist in tracking and managing administrative budgets.

Required Skills and Competencies:

Technical Skills:

  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).

  • Basic knowledge of HR administration.

  • Excellent written and verbal communication skills (English and French)

Behavioural Competencies:

  • Discretion and confidentiality.

  • Strong organizational skills and attention to detail.

  • Excellent interpersonal and teamwork abilities.

  • Ability to prioritize and anticipate needs.

Education and Experience:

  • Bachelor's degree (or equivalent) in Business Administration or Human Resources.

  • 2–5 years of experience in a similar role, ideally within an SME.

  • Part-time candidates, including students nearing the end of their studies, are also welcome.

Working Conditions:

  • Location: Paris

  • Contract: Full-time or Part-time

  • Salary: Based on profile and experience

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