Faculty Assistant

il y a 2 semaines

Fontainebleau, France INSEAD Temps plein

Job Description

INSEAD  brings together people, cultures and ideas from around the world to educate leaders who transform business and society. As a mission-driven school, INSEAD focuses on three values: open, rigorous, and entrepreneurial. Founded on a commitment to innovation in management education, INSEAD was the first international business school, introduced the first one-year MBA, pioneered company-specific executive education, and developed a unique fully integrated multi-continent campus structure. Today, no more than 10% of the incoming MBA class comes from one country – we truly are the Business School for the World.

We are currently looking for a Faculty Assistant position in the Faculty department. This is a full-time, permanent position based on our  Fontainebleau  campus.

A Faculty Assistant is responsible for providing quality administrative and technical support to a group of professors, facilitating their teaching and research.

S/he autonomously completes specific work requirements for the faculty members, whilst reporting for administrative matters to the Area Manager. S/he must organise and complete a high volume of work and reconcile conflicting demands, prioritising varied and often last-minute requests and ensuring that all deadlines are respected.

The job holder will be responsible for the following critical tasks :

1. Course Administration

Work collaboratively with Faculty, anticipating all course requirements. Interact with speakers, tutors, teaching assistants and graders. Compile and verify the course package. Submit the materials for copyright permission/clearance using an online tool. Liaise with the Printshop, IT, Multimedia and Campus services teams. Organise logistics for simulations, quizzes and exercises. Create and update course websites; manage online polls/surveys. Liaise with the Degree Program Teams for the smooth running of the exam logistics. Compile, verify and enter the grades into the system with the utmost accountability and confidentiality.

2. Office Administration

Organise meetings, video and conference calls with both internal and external parties. Coordinate travel arrangements for teaching, conferences and other trip purposes: visas, passports and travel plans. Request on/off-campus conference budgets. Filter, process and follow up on Faculty professional expenses. Design, update and proofread documents. Handle multiple, complex agendas. Translate letters and/or short non-technical documents occasionally (Europe Campus only). Contribute to the Faculty Evaluation Committee administrative process.

3. Research

Assist in research, data-mining and information compilation. Format research documents: cases, papers, and books. Create and update databases, surveys and bibliographies. Proofread and edit the format of the articles according to journal guidelines.  Coordinate with Research Assistant(s)/Co-Author(s) for meetings, trips and expenses.

4. Additional responsibilities

Area Seminars: organise the guest speaker(s) visits, responsible for logistics (IT, multimedia, room booking, campus services, catering and travel arrangements) On-campus conferences and events. New Faculty: ensure integration Coordination between the Faculty members and the EDP team (client manager(s) and programme coordinator(s)). Prepare and send recommendation letters for graduating PhD students.

The ideal candidate should have the following profile :

3 - 5 years in a similar experience. Technical university diploma (2 years) or an administrative degree. Excellent level of English, fluent in French. Excellent organisation skills and attention to detail. Highly flexible and adaptable with strong interpersonal and communication skills. Sense of initiative and pro-activeness. Ability to prioritise, set and meet deadlines. Excellent team spirit and player, with ability ty to work autonomously. Excellent computer skills.

Kindly note that only shortlisted candidates will be notified. 

L' INSEAD  rassemble des personnes, des cultures et des idées du monde entier pour former des leaders qui transforment les entreprises et la société. En tant qu'école à mission, l'INSEAD se concentre sur trois valeurs : ouverture, rigueur et esprit d'entreprise. Fondée sur un engagement en faveur de l'innovation dans l'enseignement du management, l'INSEAD a été la première école de commerce internationale, a introduit le premier MBA d'un an, a été le pionnier de l'enseignement exécutif spécifique aux entreprises et a développé une structure unique de campus multi continentaux entièrement intégrés. Aujourd'hui, pas plus de 10% de la classe MBA entrante ne provient d'un seul pays - nous sommes véritablement l'école de commerce du monde.

Nous recherchons actuellement un  Assitant de Faculté  (F/H) pour rejoindre le département  Faculty  sur notre campus de  Fontainebleau . Il s'agit d'un contrat à durée indéterminée à temps plein.

L'Assistant de Faculté est chargé de fournir un soutien administratif et technique de qualité à un groupe de professeurs, facilitant ainsi leur enseignement et leur recherche.

Il/elle remplit de manière autonome des tâches spécifiques pour les membres de la faculté, tout en étant rattaché à l'Area Manager. Il/elle doit répondre à différentes demandes variées et souvent des délais très brefs et en veillant à ce que tous les délais soient respectés.

Le titulaire du poste sera responsable des tâches essentielles suivantes :

1. Course Administration

Travailler en collaboration avec la faculté, en anticipant toutes les exigences du cours. Interagir avec les intervenants, les tuteurs, les assistants d'enseignement et les correcteurs. Compiler et vérifier le dossier du cours. Soumettre le matériel pour l'autorisation/la validation des droits d'auteur à l'aide d'un outil en ligne. Assurer la liaison avec les équipes de l'imprimerie, de l'informatique, du multimédia et des services du campus. Organiser la logistique des simulations, des quiz et des exercices. Créer et mettre à jour les sites Web des cours ; gérer les sondages en ligne. Assurer la liaison avec les équipes du département Degree Programmes pour le bon déroulement de la logistique des examens. Compiler, vérifier et entrer les notes dans le système avec la plus grande responsabilité et confidentialité.

2. Office Administration

Organiser des réunions, des appels vidéo et des conférences téléphoniques (en interne et en externe). Coordonner les préparatifs des déplacements pour les professeurs : les conférences et autres déplacements (visas, passeports etc..). Demander des budgets pour les conférences sur le campus et hors du campus. Filtrer, traiter et suivre les dépenses professionnelles des professeurs. Concevoir, mettre à jour et relire des documents. Traiter des agendas multiples et complexes. Traduire occasionnellement des lettres et/ou de courts documents non techniques. Contribuer au processus administratif du comité d'évaluation des professeurs.

3. Recherche

Aider à la recherche, à l'extraction de données et à la compilation d'informations. Mettre en forme des documents de recherche : dossiers, articles et livres. Créer et mettre à jour des bases de données, des enquêtes et des bibliographies. Corriger et éditer le format des articles selon les directives des revues. Coordonner avec le(s) assistant(s) de recherche/le(s) coauteur(s) pour les réunions, les déplacements et les dépenses.

4. Responsabilités supplémentaires

Séminaires régionaux : organiser les visites du ou des conférencier(s) invité(s), responsable de la logistique (informatique, multimédia, réservation de salles, services du campus, restauration et organisation des déplacements). Participer à l'organisation des conférences et événements sur le campus. Assurer l'intégration des nouveaux arrivants dans l'équipe. Coordiner les informations entre les membres de la faculté et l'équipe EDP (gestionnaire(s) de clientèle et coordinateur(s) de programme). Préparer et envoyer des lettres de recommandation pour les doctorants en fin de cursus.

Veuillez noter que seuls les candidats présélectionnés seront informés.

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