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Administrative & Advancement Coordinator

Il y a 4 mois

Paris, France The American University of Paris Temps plein
Administrative & Advancement Coordinator

CLASSIFICATION: Technician T3

DEPARTMENT: Office of Development and Alumni Relations

SUPERVISOR: Vice-President for Development and Alumni Relations or any other supervisor designated by the President

Reporting to the Vice-President for Development and Alumni Relations, the Administrative & Advancement Coordinator is responsible for supporting the development services functions for the team including database support, prospect research and reporting, logistics related to events and programs for external constituencies in the US and Europe. The coordinator will work as a member of the Development and Alumni Relations and will coordinate their activities with others within the unit and with those in other units of the University as needed. This position is based in Paris, France and may involve regional travel.

MAJOR RESPONSIBILITIES:

Event and Program Support 60%

Provide logistical and communications support for the events and activities Development and Alumni Relations Team. Create event registration pages, manage event attendance and coding events and activities in the database. Create and maintain budget trackers, process event invoices and coordinate with venues and vendors. Coordinate with the Communications team on event marketing and communications, and website updates. Develop and maintain a master calendar of events and activities related to alumni, families, donors and friends. Oversee the distribution of alumni cards and coordinate alumni campus visits

Database management, prospect research and reporting 30%

Create required data exports, and lists related to all fundraising programs: individual giving, major gifts, membership, corporate sponsorships, foundations, and special events. In coordination with the Database Manager, manage the department's data request queue to prioritize tasks and ensure timely completion; work proactively to develop reports that meet the evolving needs of the team. Pull monthly, quarterly, and annual reports, create dashboards, complete event performance and analysis, and compile mail/e-mail and donor recognition lists. Create queries and reports from the Advancement CRM (Blackbaud RE/NXT). Use iWave and other platforms to conduct prospect research. Provide prospect research profiles as requested by leadership.Development Services 10% Maintain development services procedure manual; consistently review and evaluate all data processes to ensure the most effective and efficient procedures are in place; and familiarize members of the team staff with current practices and policies. Cross-train with the Administrative & Advancement Coordinator and Alumni Engagement Coordinator to ensure duties are completed during time off. Utilize project management software to organize, track and monitor events and activities for the department. Maintain membership in APRA (American Prospect Research Association) and attend available educational opportunities. Perform other duties as assigned by Vice President for Development and Alumni Relations

REQUIREMENTS

License/Bachelors preferred but not essential, minimum Bac + 2 or technical diploma

Prior experience using Raisers Edge or other CRM system, and experience working with gift management systems or donation software.

Excellent oral and written communications skills

Good organizational skills and a detail-oriented mindset.

Native or near-native English, fluency in French a plus

Basic understanding of the Microsoft Office suite of applications. Particularly Word (mail merges, working with templates, labels) and Excel (use of functions, lookups, PivotTables)

Professionally mature, motivated to learn, cheerful and flexible in response to shifting priorities

Ability to work under pressure, understand and follow policies and procedures

Proven ability to work independently as well as collaboratively on a team

Hospitable and discreet, position requires client friendly attitude and the ability to handle sensitive/confidential information with discretion