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Administrative Coordinator
il y a 1 mois
Key Responsibilities
As an Administrative Coordinator at Editions de Parfums Frédéric Malle, you will be responsible for organizing and coordinating all aspects of local and international meetings, both internally and externally. This includes scheduling and arranging meeting rooms, as well as coordinating special events such as hotel reservations, invitations, and transportation.
Meeting Coordination
- Schedule and organize meetings, ensuring all necessary arrangements are made.
- Arrange meeting rooms and equipment as required.
Event Planning
- Coordinate special events, including hotel reservations, invitations, and transportation.
- Ensure all necessary arrangements are made for international visitors and retailer visits.
Travel Arrangements
- Assist with travel arrangements, including flights, hotels, and meetings.
- Manage the travel planner and monitor plan vs. budget.
Administrative Support
- Provide administrative support, including filing, communication, and record-keeping.
- Manage email correspondence and handle requests as required.
Office Management
- Ensure the office is properly maintained, including faxes, printers, and other equipment.
- Coordinate new comer's onboarding agendas and order breakfast for team meetings.
Qualifications
- Ability to multitask and work independently.
- Strong interpersonal and diplomacy skills.
- Fluency in French and English.
- University degree or equivalent.
- 5 years minimum experience in a similar position.
