Workplace Experience Coordinator

Il y a 7 mois

Lyon, France Electronic Arts Temps plein

Lyon Workplace Experience (WE) Coordinator

**Key Duties and Responsibilities**

**Office Coordination**:

- You will partner with WE Manager and wider WE teams to design and manage employee engagement activities to promote engagement, culture, and community among employees.
- Support a culture of inclusivity and diversity.
- General administration, invoice processing, purchase order processing
- Support WE Manager managing the operational Workplace budget for the Lyon office, reporting and monthly planning to ensure we meet our FY plan.
- In charge of ordering stationery supplies and office Equipment
- Day to day operations of all the service providers: housekeeping, maintenance technicians
- Communicating with building services (security, cleaning, etc.) and the landlord to ensure smooth and effective operation of the facilities in the building.
- General support and collaboration with onsite team and local business units, understanding
responsibilities and requirements of stakeholders
- Organize and execute staff events and EA ERG/Outreach programs
- Continuously strive to improve and enhance the employees' workplace experience
- Coordinate site projects according to employee needs and oversee refurbishments and renovations.
- Performing a variety of tasks to support the overall goals of the Workplace team and required by the Workplace Experience Manager
- Updating and maintaining department documents and database.
- Managing visitor experience for internal and external guests

**Health & Safety**:

- Updating proactively any legal documentation (ex. DUERP), presentation to the Works Council
- Ownership of any local Health & Safety local topic / project, proactively anticipating any potential upcoming topic/project
- Keeping up to date in terms of local and legal requirements
- Attending trainings whenever relevant within this role (eg. 1st-aid, fire, electricity training )
- Organise trainings to get enough people trained on site to respect the fire and health safety obligations (SST mainly)
- Role of alert to the Leadership team and site manager in case of any Health & Safety potential risk
- Acting as point of contact for Health & safety topics with external Medical services (eg. in terms of ergonomics, general recommendations for our industry/jobs, etc)

**Abilities**:

- Experience & training on Health & safety legal requirements in France
- A plus: experience with local Works Council interactions & collaboration
- Excellent communication skills and working with multiple clients.
- Comfortable and flexible with changing priorities in a fast-paced environment.
- Confident working in an interdisciplinary environment.
- Proactive in dealing with issues as they arise.
- Customer Service oriented and resourceful.
- Attention to detail and confidentiality are essential.
- IT literacy, proficient and confident working with various admin / business software

**Experience**:

- 3+ years experience within a multinational company preferred
- Experience within hospitality, real estate or facilities management industry preferred
- Proficiency English level mandatory
- This is an onsite role, based in our Lyon office

We are a global team of creators, storytellers, technologists, experience originators, innovators and so much more. We believe amazing games and experiences start with teams as diverse as the players and communities we serve. At Electronic Arts, the only limit is your imagination.

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