Graduate Student Support Coordinator

il y a 3 jours


Paris, France The American University of Paris Temps plein

CATEGORIE : Technician T3

DEPARTEMENT: Academic Affairs

SUPERVISOR Graduate Programs Office Manager, Academic Affairs or any other supervisor

designated by the president.

DUTIES

Supports Graduate Program Administration at AUP:
Serves as a contact for students during the admissions and onboarding process
- Answers all queries from accepted and confirmed graduate students until the point of arrival and

Orientation
- Assists as needed with online information sessions for incoming confirmed students to meet

virtually existing students and/or Program Directors

Maintains contact with students during entire stay - advising, counseling, tracking progress, troubleshooting,

follows up on every aspect of student life from incomplete grades in courses to thesis completion

and submission

Liaises on academic issues with the Registrar’s Office on behalf of current and graduated students. Examples

of tasks include:
submits them to the Registrar’s Office
- Completes degree trajectory checks on a semester basis and updates degree worksheets as

students progress through their degree
- Assists with course registration, ID cards, grades, graduation/degree, student holds followup

as needed
- Stores documentation and correspondence attached to student records in the database

Under the supervision of the Manager, works with various administrative units to ensure coordination with

graduate programs administration. Example of tasks include:

- Assists in the organization of new student orientation - program meetings, administration

information, advising sessions, walk-in registration, welcome cocktail catering
- Works with the Graduate Student Council on projects
- Coordinates with the library concerning thesis submissions, library access and library cards
- Organizes special events (speakers, alumni networking)
- Assists in the management of external entities ( Ecole de Guerre)
- Coordinates with Student Accounting and Financial Aid regarding billing issues as necessary
- Liaises with the Department of Communications and particularly the University Webmaster

to communicate special activities as needed
- Assists with academic forms as well as other relevant documents
- Provides logístical support to external faculty (travel, expense reports)
- Schedules and prepares documentation for professors as needed (including but not limited to

modules) photocopies, blackboard, classroom supplies;
- Assists with the scheduling of meetings and room reservations as needed; prepares meeting

materials and keeps meeting minutes when requested

Assists in the organization of the graduate student portion of the graduation ceremony in conjunction with

the Registrar’s Office

Works closely to monitor and document thesis progression with the explicit goal of helping to improve

student time to graduation

Liaises with students, professors, graduate administration and the library regarding thesis submission

Works in coordination with the ACE center to support and develop graduate internship opportunities

Works as a team, and acts as backup for colleagues as needed.

Assists with assessment activities or special projects as necessary

Performs other appropriate duties as assigned by the supervisor or the Provost

QUALIFICATIONS

Extensive knowledge and understanding of the American system of higher education

Bachelor's degree or equivalent

Excellent verbal and written communication skills in both English and French

Some professional experience in a French work environment preferred

Highly organized and able to maintain a solid background knowledge of academic policies,

degree requirements, and legal issues

Detail-oriented, with the ability to work quickly and efficiently

Highly competent with computers (Microsoft Office, Internet, Databases)

Ability to work well under pressure

Ability to deal effectively with people and within a team

Type d'emploi : Temps plein, CDI

Rémunération : 28 000,00€ à 30 000,00€ par an

Avantages:

- Prise en charge du transport quotidien
- Travail à domicile occasionnel

Horaires:

- Du lundi au vendredi
- Travail en journée

Lieu du poste : En présentiel



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