Event Coordinator

IntroAre you experienced in service and eager to assist at regularly scheduled networking events for high-level executives in Paris? If so, this job might be just right for youEvent Information:What? Networking events with approximately 10–20 high-ranking executives from medium and large companies, in a relaxed atmosphere with good food and drinks.When? 1 time a month, Wednesday or Thursday from 5:30 PM to 10:30 PM. You should be able to attend all meetups. The dates are set at least 3 months in advance. Start Date is February 2025.Where? In fine dining restaurants in the city center of Paris.Time Commitment:Expect a total time investment of about 7–8 hours per event, including:1 hour of preparation4 hours at the event1–2 hours of follow-upCompensation:The compensation is a flat rate of €170 per meetup, plus €20 to cover smaller expenses such as printing and travel costs. You should be able to provide us with invoices.About SAWOO:SAWOO is a young, dynamic company based in Munich with a 15-person team working primarily remotely. Our team is spread across 6 different nations. We build and operate communities for decision-makers in medium and large companies, helping them through collaborative learning and networking to tackle challenges and develop personally and professionally.Our Clients Include:PwCBitkomH&Z ConsultingEGYM WellpassEMERAM CapitalImpressions from Our Meetups:LEADERS IN CONSULTING | Munich, London & CologneProcurement Initiative | London & CologneTech Insurance Leaders | New YorkCyber Insurance Leaders | LondonSUSTAINX | Munich & HamburgYour profileYou have at least 2 years of experience in upscale hospitality (preferably in reception or service) or gastronomy, and you know what excellent service entails.You interact confidently and professionally with international guests and executives.Your English is on native speaker level.You are fully committed, proactive, and eager to take initiative.You are reliable and pay great attention to detail in the preparation and follow-up of the meetups.You are open to feedback and new ideas.Your tasksPreparation:Print and prepare name tags and questionnaires for the participants, as well as other materials for the meetup host.Bring other smaller items, such as pens and clipboards.Memorize the participants' names so you can personally greet them upon arrival.During the Meetup:Make minor preparations of the event venue and finalize arrangements with the meetup host and venue staff before guests arrive.Warmly welcome guests and hand out name tags.Check off and fill in the participant list.Ensure that the service staff provides guests with food and drinks or actively ask guests for their drink preferences.Support the meetup host with all matters during the event.Take photos of the event for social media.Film the introduction round so that we can connect participants based on their stated challenges and experiences after the event.Ensure that the agenda set by the meetup host is followed.Ensure that guests fill out an exit questionnaire before leaving the meetup and collect these forms.Follow-Up on the Evening of the Event:Fill out a small personal questionnaire to provide us with feedback about the event.Update the participant list with the challenges mentioned during the introduction round and the participants’ experiences (supported by the video recording).Ensure that the participant list is complete and correctly filled out.Upload the participant list along with all questionnaires, photos, and videos.Your Goals:Above & Beyond Guest Experience: We provide first-class service to ensure an unforgettable experience at our meetups. We exceed the expectations of our community members and focus on the little details, as they ultimately make a difference.Meticulous Work Style: You pay great attention to detail in the preparation and follow-up of events. Specifically, you ensure that we receive the participant list, questionnaires, photos, and videos in their entirety and on the evening of the event.Proactive Communication: You communicate proactively if you have feedback or suggestions, or if a mishap occurs. Only by doing so can we continue to improve.BenefitsCompetitive compensation of €170 per meetup, plus €20 for expenses.Reliable planning, as meetup dates are established at least 3 months in advance.Direct contact with high-ranking decision-makers from renowned companies, gaining insights into their thinking, actions, and challenges.Exciting insights into current trends and challenges across various industries.Development of organizational and communication skills, as well as experience in event management.OutroFor more information, insights, and our company values, visit our website. Apply now with your CV in German or English. #J-18808-Ljbffr