Executive Assistant to the Director
il y a 3 semaines
We are seeking a highly organized and skilled Executive Assistant to support the ILL Director in the day-to-day activities of the institute.
Key Responsibilities:- Diary and inbox management, scheduling of meetings and appointments
- Handling of phone calls, emails, and other correspondence
- Preparation and distribution of specific documents, reports, meeting minutes, and other official communications
- Effective task prioritization and handling of urgent matters
- Organisation of business trips, travel arrangements, and accommodation booking
- Assisting with the preparation of documents, presentations, and meeting materials
- Validation of purchase requests, invoices, travel, and leave requests
- Assisting with budget preparation
- Ensuring an optimal flow of information within and outside the Institute using various communication channels
- Welcoming and directing visitors, management of VIP visitor requests, including logistical arrangements
- Coordination of internal and external events, seminars, conferences, etc., in collaboration with the Director
- At least a foundation degree (bac+2 level) or a Bachelor's degree in Business Administration or other relevant field
- Minimum of 5 years' experience in a similar role
- Highly organized with excellent time management skills
- Proficient in office software, particularly MS Office
- Strong oral and written communication skills in English and French; knowledge of German would be a plus
- Discreet, diplomatic, and strong sense of confidentiality
- Capable of working under pressure and managing multiple priorities effectively
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Executive Assistant to the Director
il y a 4 jours
Grenoble, Auvergne-Rhône-Alpes, France ILL Temps pleinJob Title: Executive Assistant to the DirectorWe are seeking a highly organized and skilled Executive Assistant to support the ILL Director in the organization and coordination of day-to-day activities.Key Responsibilities:Administrative Duties:Manage the Director's diary and inbox, scheduling meetings and appointments.Handle phone calls, emails, and other...
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Executive Assistant to the Director
il y a 3 semaines
Grenoble, Auvergne-Rhône-Alpes, France ILL Temps pleinJob DescriptionJoin the team at the Institut Laue-Langevin (ILL) as an Executive Assistant to the Director. This is a unique opportunity to work in a dynamic and international environment, supporting the Director in the organisation and coordination of day-to-day activities.Key ResponsibilitiesAdministrative Duties:Manage the Director's diary and inbox,...
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Executive Assistant to the Director
il y a 3 semaines
Grenoble, Auvergne-Rhône-Alpes, France ILL Temps pleinJob DescriptionWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the ILL Director. The successful candidate will be responsible for coordinating day-to-day activities, managing the Director's schedule, and handling correspondence.Key ResponsibilitiesDiary and inbox management, scheduling meetings...
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Executive Assistant to Associate Directors
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Grenoble, Auvergne-Rhône-Alpes, France ILL Temps pleinExecutive Assistant to Associate DirectorsThe Institut Laue-Langevin (ILL) is seeking a highly organized and skilled Executive Assistant to support the Associate Directors in the day-to-day running of their respective Divisions. As a key member of the ILL team, you will be responsible for providing administrative support, coordinating events, and managing...
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Executive Assistant to the Director
il y a 3 semaines
Grenoble, Auvergne-Rhône-Alpes, France ILL Temps pleinJob Opportunity at ILLWe are seeking a highly organized and skilled Executive Assistant to support the ILL Director in the day-to-day activities of the institute.Key Responsibilities:Diary and inbox management, scheduling of meetings and appointmentsHandling of phone calls, emails, and other correspondencePreparation and distribution of specific documents,...
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Executive Assistant to Associate Directors
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