Executive Assistant to Associate Directors
il y a 3 semaines
Executive Assistant to Associate Directors
The Institut Laue-Langevin (ILL) is seeking a highly organized and skilled Executive Assistant to support the Associate Directors in the day-to-day running of their respective Divisions. As a key member of the ILL team, you will be responsible for providing administrative support, coordinating events, and managing internal and external relations.
Key Responsibilities:
- Provide administrative support to the Associate Directors, including diary and inbox management, scheduling of meetings and appointments, and handling of phone calls and emails.
- Coordinate internal and external events, including seminars and conferences, in collaboration with the Director.
- Manage internal and external relations, including communication with local and regional authorities, ministries, and other neutron research centers.
- Welcoming and directing visitors, and managing VIP visitor requests, including logistical arrangements.
Requirements:
- At least a foundation degree (bac+2 level) or a Bachelor's degree in Business Administration or other relevant field.
- Minimum of 5 years' experience in a similar role.
- Highly organized with excellent time management skills.
- Proficient in office software, particularly MS Office.
- Strong oral and written communication skills in English and French; knowledge of German would be a plus.
- Discreet, diplomatic, and strong sense of confidentiality.
- Capable of working under pressure and managing multiple priorities effectively.
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