Executive Assistant to Associate Directors

il y a 3 jours


Grenoble, Auvergne-Rhône-Alpes, France ILL Temps plein
Job Opportunity at ILL

We are seeking a highly organized and skilled Executive Assistant to support the Associate Directors at the Institut Laue-Langevin (ILL). The successful candidate will be responsible for providing administrative support to the Associate Directors, ensuring the smooth operation of their respective divisions.

Key Responsibilities:
  • Diary and inbox management, scheduling meetings and appointments
  • Handling phone calls, emails, and correspondence
  • Preparation and distribution of documents, reports, and meeting minutes
  • Effective task prioritization and handling of urgent matters
  • Organizing business trips, travel arrangements, and accommodation
  • Assisting with budget preparation and financial management
  • Ensuring optimal flow of information within and outside the Institute
  • Welcoming and directing visitors, managing VIP visitor requests
  • Coordinating internal and external events, seminars, and conferences
Requirements:
  • Foundation degree or Bachelor's degree in Business Administration or relevant field
  • Minimum 5 years' experience in a similar role
  • Highly organized with excellent time management skills
  • Proficient in office software, particularly MS Office
  • Strong oral and written communication skills in English and French; knowledge of German a plus
  • Discreet, diplomatic, and strong sense of confidentiality
  • Capable of working under pressure and managing multiple priorities effectively


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